TOWN OF COLLINGWOOD
Council - Committee of the Whole Meeting Agenda

Monday, May 12, 2025 at 2:00 P.m. - 8:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

Sustainable, Connected, Vibrant
"Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown"

This meeting can be viewed on Rogers TV at http://www.rogerstv.com/ or on the Town of Collingwood - Municipal Meeting YouTube channel for those not able to attend in person. 

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1.

National Anthem

Instrumental version credit of the Toronto Symphony Orchestra, conducted by Peter Oundjan.

2.

Call of Council to Order

For more than 15,000 years, the First Nations walked upon, and cared for, the lands we now call home. Anishinaabek, Haudenosaunee, Ojibwe, and many others who were families, friends, and communities, the way we are today. The Town of Collingwood acknowledges the Lake Simcoe-Nottawasaga Treaty of 1818 and the relationship it establishes with the original inhabitants of Turtle Island. We acknowledge the reality of our shared history, and the current contributions of Indigenous people within our community. We seek to continue empowering expressions of pride amongst all of the diverse stakeholders in this area. We seek to do better, and to continue to recognize, learn, and grow, in friendship and community, Nation-to-Nation.

3.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Council-Committee of the Whole Agenda for May 12, 2025 be adopted as presented.

4.

Declarations of Pecuniary Interest

Note: In accordance with the Council Code of Conflict, Procedural By-law and the Municipal Conflict of Interest Act, Council members must file with the Clerk a written statement of the conflict, for inclusion on the Conflict of Interest Registry.

5.

Community Announcements

6.

Deputations

6.1

Collingwood General Marine Hospital - 2025-2030 Strategic Plan, Michael Lacroix and Jory Pritchard-Kerry

6.2

Board Initiatives including School Builds, School Board Trustee Foley

7.

Public Meetings

8.

Adoption of Minutes

8.1

Council Minutes

• Recommendation:

  THAT the minutes of Council-Committee of the Whole meeting held April 28, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held May 5th, 2025, be approved as presented.

8.2

Business Arising from Previous Minutes

8.3

Approval of Committee of the Whole Recommendations

8.3.1

Committee of the Whole - April 28, 2025

• Recommendation:

  THAT the Committee of the Whole recommendations from its meeting held April 28, 2025 contained within the April 28, 2025, Council minutes be hereby approved as presented.

  • P2025-11 180 Ontario Street Zoning By-law Amendment
  • Reports/Minutes of Other Committees and Boards

9.

Staff Reports

10.

By-Laws

• Recommendation:

  THAT the following By-laws be hereby enacted and passed this 12th day of May, 2025.

10.1

By-law No. 2025-040, being a Zoning By-Law Amendment for lands addressed as 180 Ontario Street (Staff Report P2025-11).

10.2

By-law No. 2025-041, being a by-law to set the tax rates and to levy taxes for the year 2025.

10.3

By-law No. 2025-042, being a by-law to authorize the execution of the letter of agreement for use of the Provincial Gas Tax Funds.

11.

Departmental Updates

11.1

Asset Management Plan - Public Engagement Results and Initial Proposed Level of Service, Treasurer Graham, Manager Kaden

11.2

Poplar Health and Wellness Village MZO 

- No update since last meeting

12.

Consent Agenda

General Consent Items: A general correspondence list can be viewed on the Agenda and Meeting Portal. This Correspondence List includes items considered as bulk communications not specific to the Town of Collingwood and is of a general nature, and are not included in the Consent Agenda below.

• Recommendation:

  THAT Council herein receive the General Consent Agenda;

  AND FURTHER THAT the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct. 

12.1

S. Ashton Letter re: Public Safety on Dawson Drive

12.2

Creative Simcoe Street re: Downtown Masterplan

12.3

Minister of Municipal Affairs and Housing Letter re: Strong Mayor Powers

12.4

Town of Bradford West Gwillimbury Resolution re: Increased Resources and Support for Women Facing Abuse

12.5

Proclamation: Fibromyalgia Awareness Day

13.

County Report

County Council agendas and minutes can be found on the Simcoe County Council Portal (first meeting of the month).

14.

Motions

14.1

County Council Composition

Background Information provided by the County of Simcoe is available at https://simcoe.ca/government/clk/notices/

• Recommendation:

  THAT the Council of the Town of Collingwood [consents or not consents] to County of Simcoe By-law 7119-25, being a By-law to Change the Composition of Council of the Corporation of the County of Simcoe; 

  AND THAT a copy of this resolution be sent to the Clerk at the County of Simcoe.

14.2

FCM Board of Directors Election Endorsement, Councilor Jeffery

• Recommendation:

  WHEREAS the Federation of Canadian Municipalities (FCM) represents the interest of municipalities on policy and program matters that fall within Federal jurisdiction;

  AND WHEREAS FCM's Board of Directors and Standing Committees are comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;

  AND WHEREAS FCM's Annual Conference and Trade Show will take place from May 29th to June 1st , 2025, during which time the Annual General Meeting will be held and followed by the election of FCM's Board of Directors;

  THEREFORE BE IT RESOLVED that Council of the Town of Collingwood, Ontario endorses Councillor Kathy Jeffery to stand for election on FCM's Board of Directors for the period starting in June 2025 and ending June 2027; 

  AND BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Kathy Jeffery's attending FCM's Board of Directors meetings or in the case of an appointment assumes all costs associated with Councillor Kathy Jeffery's attending FCM's Standing Committee meetings and Board of Directors Meeting.

15.

Move into Committee of the Whole

Public engagement and discussion is encouraged under this section of the agenda with any recommendations being ratified at the next meeting. The public are able to address the Committee on any staff report following the presentation by staff and allowed 5 minutes to speak.

If you wish to participate virtually, please view the meeting using the following link:

https://us02web.zoom.us/j/84408871771?pwd=WW1TqRyCaIO6KiIl0aLEnX3DfT7uvW.1

Webinar ID: 844 0887 1771
Passcode: 301411

Or Telephone: [phone] or 1-647-374-4685

This link allows you to participate in the ZOOM Webinar as a participant. Please ensure you have good connectivity and audio functionality on the device (smartphone, laptop, tablet, etc.) you will be using. Depending on your device you may need to download the ZOOM App ahead of the meeting.

15.1

Motion to move into Committee of the Whole (Mayor Hamlin)

• Recommendation:

  THAT Council herein move into Committee the Whole Session.

15.2

Staff Reports

15.2.1

P2025-012 Proposed Amendment to Heritage Designation By-law for Victoria Annex

• Recommendation:

  THAT Staff Report P2025-12, “Proposed Amendment to Heritage Designation By-law for Victoria Annex” dated May 12, 2025, be received;

  AND THAT a notice of proposed amendment to Heritage Designation By-law 2019-083 be issued to the property owner in accordance with Section 30.1(3) of the Ontario Heritage Act for the reasons detailed in Report P2025-12; and

  AND THAT staff be directed to bring forward the amended Heritage Designation By-law to Council for approval, if no objections are received to the Notices of Intention to Amend Designation By-law in accordance with the Ontario Heritage Act.

15.2.2

P2025-013 Conditional Approval and Authorization By-law to Execute a Site Plan Control Agreement – 180 Vacation Inn Drive (Wyldewood Creek)  Town File No. D11119

• Recommendation:

  THAT Staff Report P2025-13, “Conditional Approval and Authorization By-law to Execute a Site Plan Control Agreement – 180 Vacation Inn Drive (Wyldewood Creek)” dated May 12, 2025 be received;  

  AND THAT Site Plan Application File D11119 be approved subject to the following conditions:

  • Confirmation of municipal servicing capacity allocation;
  • Resolution of any outstanding minor technical comments, including any associated plan revisions, to the satisfaction of Town departments, third-party peer reviewers, and external agencies;
  • Approval of a future Consent application by the Committee of Adjustment and registration of the Transfer of Easement in favour of the subject property on terms and conditions to the satisfaction of the Town and the applicable utility authority(ies);
  • Issuance of a Tree Cutting Permit to permit the removal of necessary boundary trees and trees on the adjacent golf course lands in proximity to the shared southern and western property lines to facilitate the proposed servicing corridor and grading and drainage, with the exact locational boundaries of the tree removals to be determined through the permitting process;
  • Issuance of all required permits by the Nottawasaga Valley Conservation Authority (NVCA);
  • Registration of the Transfer of Easement (Water) in favour of the subject property per Consent PLBN2024460;
  • Execution of a Site Plan Control Agreement and issuance of Final Site Plan approval of the conditionally approved second emergency vehicle access at 10 Vacation Inn Drive (File No. D111123); and
  • Execution of a Site Plan Control Agreement with the Town of Collingwood;

  AND THAT an Authorization By-law to execute the Site Plan Control Agreement for a residential development at 180 Vacation Inn Drive be enacted and passed;

  AND THAT this conditional Site Plan approval shall lapse three years from the date that the conditional approval was issued should a permit under the Building Code Act to implement the site plan not be issued.

15.2.3

P2025-14 Servicing Capacity Allocation Policy – 2025 Comprehensive Review

*Staff Report to be added by addendum

15.2.4

T2025-06 2024 Draft Financial Review

*Staff Report to be added by addendum

15.2.5

T2025-07 2024 Debt Report

• Recommendation:

  THAT Staff Report T2025-07, 2024 Debt Report, be received for information.

15.2.6

T2025-08 Quarter One Financial Update

• Recommendation:

  THAT Staff Report T2025-08, Quarter One Financial Update, be received. 

15.3

Deputations (unregistered)

Unregistered deputations are provided 5 minutes to address Committee.

15.4

Reports/Minutes of Other Committees/Boards

• Recommendation:

  THAT the following minutes of Other Committees and Boards be received and the recommendations contained therein be approved:

  • Minutes - Trails and Active Transportation Advisory Committee - April 10, 2025
  • Minutes - Museum Advisory Committee - April 17, 2025
  • Minutes - Collingwood Heritage Committee - April 3, 2025

15.5

Old or Deferred Business

15.5.1

Update re: Downtown Collingwood BIA Board of Directors Recommendation

• Recommendation:

  THAT Council refer the following BIA Board recommendation to the appropriate parties for review in the evaluation of locations for the potential Art Centre for Council’s future consideration:

  RECOMMENDATION: THAT the Collingwood Downtown BIA Board of Management request that Council consider the Collingwood Leisure Time Club property (100 Minnesota Street) to be considered as a location for the Arts Centre.

15.6

Other Business

15.7

Notice of Motions

15.8

Rise from Committee of the Whole

15.8.1

Motion to rise form Committee of the Whole (Councillor Potts)

• Recommendation:

  THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

16.

Confirmatory By-Law

• Recommendation:

  THAT By-law No. 2025-043, being a by-law to confirm the proceedings of the regular meeting of Council held May 12, 2025, be enacted and passed this 12th day of May, 2025.

17.

Adjournment