TOWN OF COLLINGWOOD

Council - Committee of the Whole Meeting Minutes

-
Council Chambers and by Videoconference
97 Hurontario Street, Collingwood ON
Council Present:
  • Mayor Yvonne Hamlin
  • Deputy Mayor Tim Fryer
  • Councillor Kathy Jeffery
  • Councillor Deb Doherty
  • Councillor Chris Potts
  • Councillor Rob Ring
  • Councillor Christopher Baines
  • Councillor Steve Perry
Council Absent:
  • Councillor Brandon Houston
Staff Present:
  • Sonya Skinner, CAO
  • Sara Almas, Director of Legislative Services/Clerk
  • Amanda Pegg, Executive Director, Customer and Corporate Services
  • Summer Valentine, Director of Planning, Building and Economic Development
  • Jenny Haines, Administrative Coordinator
  • Jennifer Graham, Treasurer

Sustainable, Connected, Vibrant

Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown.


1.

  

Mayor Hamlin called the meeting to order at 2:00 p.m. and Councillor Ring provided the recognition and acknowledgement of the traditional territory of the Indigenous peoples.

2.

  
  • RES-039-2025
    Moved by:Councillor Chris Potts
    Seconded by:Deputy Mayor Tim Fryer

    THAT the content of the Council-Committee of the Whole Agenda for January 27, 2025 be adopted as amended:

    • Addition of Item 8.1 BL2025-007 Schedule A: 2025 Municipal Budget Book
    • Addition of Item 12.8 Declaration of Vacant Seat - Councillor
    • Removal of Item 12.3 Notice of Motion: Support for Market Value Assessment Petition to MPAC, Councillor Baines
    CARRIED

3.

  

None. 

4.

  

Council reported on various community announcements and events.

5.

  

Beth Turner and Nancy Gangbar briefed Council on concerns they have regarding on-street parking, speeding and safety on Cranberry Trail East, noted the roads current condition, lack of sidewalks, winter traffic, lack of signage, and reviewed the history of the development. A request was made for Council to consider posting and enforcing speed limit and traffic calming measures, installation of a sidewalk for pedestrians and bike lanes on the road way, noting that these improvements are sought by all residents in the area. 

Manager Leal confirmed, when the Master Mobility and Transportation Plan is complete, a full review of the road networks in that area will be done with recommendations put forward. Manager Leal noted the upcoming Public Information Centre which will provide members of the public the opportunity to share their comments and concerns. Manager Leal answered questions from Council regarding a date of assumption; if road infrastructure could be implemented in phases; if future developments can advance in stages; and if any traffic calming measures can be implemented at this time. 

5.2

  

George Rossiter addressed Council regarding the Town’s Fireworks By-Law and request to have fireworks banned for use by anyone except professionals who are trained to use them in approved locations. George Rossiter noted recent wild fire events and the dangers of wild fires in the summer noting a personal experience where fireworks were set off close to his home with sparks hitting his roof. George Rossiter questioned how residents are made aware of a fire ban, and request Staff are enforcing the no fireworks rules when fire bans as in effect.  

Fire Chief Dan Thurman confirmed how the public are made aware of when the Town is under a fire ban and confirmed that commercial firework displays are not permitted during that time. Enforcement is done through the By-law Department, and that residents can call 911 for the fire response.  

Councillor Doherty noted that she will bring forward a notice of motion later in the meeting regarding the matter. 

David Stinson, Vice Chair of Shared Path briefed Council on the purpose of the Shared Path Consultation Initiative for the Georgian Bay Region, noted provincial mandates and provided an overview of the proposed pilot project in advance of its application to the Council Community Grant program. David Stinson confirmed that the Shared Path Consultation Initiative is a not-for-profit, charitable organization that builds bridges between Indigenous and non-Indigenous governments within Ontario land-use planning practice. 

David Stinson answered questions from Council regarding contributions received by other municipalities and if a request has been made to the Province for funding.  

6.

  

6.1

  
  • RES-040-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Rob Ring

    THAT the minutes of the Council-Committee of the Whole meeting held January 13, 2025 (excluding Committee of the Whole recommendations) and the Council meeting held January 20, 2025, be approved as presented.

    CARRIED

None. 

  • RES-041-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Kathy Jeffery

    THAT the Committee of the Whole recommendations from its meeting held January 13, 2025 contained within the January 13, 2025, Council - Committee of the Whole minutes be hereby approved as presented.

    • T2025-01 2025 Municipal Budget Draft Four
    • P2025-01 Zoning By-law Update - Strategic Directions and Engagement Summary Report
    • C2025-01 Designation of Municipally Significant Events Policy
    • Reports/Minutes of Other Committees and Boards
    CARRIED

7.

  
  • RES-042-2025
    Moved by:Councillor Chris Potts
    Seconded by:Councillor Deb Doherty

    THAT Staff Report CCS2024-07, Collective Agreement By-Law – International Brotherhood of Electrical Workers (Water) be received.

    CARRIED

8.

  
  • RES-043-2025
    Moved by:Councillor Rob Ring
    Seconded by:Councillor Steve Perry

    THAT the following By-laws be hereby enacted and passed this 27th day of January, 2025.

    CARRIED

9.

  

Amber Leal, Manager of Growth and Development provided Council with a high-level review of Automatic Speed Enforcement (ASE) and Redlight Camera (RLC) technologies. Manager Leal confirmed that ASE is an automated system that uses a camera and a speed measurement device to capture images of vehicles travelling faster than the posted speed limit and RLC is an automated system that captures images of vehicles entering an intersection when the traffic signal is in the red phase, and explained how fines are issued. Manager Leal reviewed costs and enforcement of the technologies, and next steps should Collingwood move forward with the implementation. 

Manager Leal answered questions from Council regarding the costs and timelines associated with the initiatives; processing centers and waiting lists; contracted services for installation and implementation; use of the Administrative Monetary Penalty System; consideration to changing the name to 'Safe Speed Camera'; and the importance of mounting the devices high to avoid vandalism.  Staff suggested it be best to wait for the completion of the Master Mobility and Transportation Plan before moving forward with these initiatives.

9.2

  


Treasurer Graham briefed Council on the Town’s Investment Portfolio confirming that the purpose of the Investment Policy Overview ensures the integrity of the investment management process when investing public funds. Next steps were confirmed and questions of Council were addressed regarding the 2024-year end statements, upcoming 2025 statements, risks and gains with GIC’s and PPN’s and a potential update within the 2025-Q1 Report. Treasurer Graham confirmed that the Finance Department is undertaking a review of all its policies and that they will be looking at AMO’s ONE investment as well. 

10.

  
  • RES-044-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Chris Potts

    THAT Council herein receive the General Consent Agenda;

    AND FURTHER THAT the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct.

    CARRIED

Councillor Doherty noted that she will be bringing forward a Notice of Motion in support of this correspondence. 

Mayor Hamlin requested that Staff take into consideration the correspondence received regarding Collingwood's Street Patio Barriers. 

11.

  

Deputy Mayor Fryer provided an update from County Council noting County funding that has been allocated to support homelessness, warming centers in the Collingwood area, and the ongoing reporting from the outreach team and data collection posted on the portal.

CAO Skinner spoke noting that conversations have taken place with the Community Safety Team, confirming that there is a need for additional warming spaces during the day and overnight. Clerk Almas noted that meetings have occurred regularly to assist in operational services and ensuring that the Town is leveraging all its resources.

Councillor Jeffery noted that the Collingwood OPP Detachment Board has questioned if the Town has a homelessness plan outside of the plan set by the County and asked if consideration has been made for the Town to establish it’s own homelessness plan.

Councillor Potts noted the need for additional warming centers and indicated that the Salvation Army has shown interest in helping.  Clerk Almas noted that she is unaware of any gaps for warming center options between day and evening times.

12.

  
  • RES-045-2025
    Moved by:Councillor Deb Doherty
    Seconded by:Councillor Steve Perry

    WHEREAS AMO has released an unprecedented, data-driven analysis of the state of homelessness in Ontario;

    AND WHEREAS the data quantifies the number of people experiencing homelessness at 81,500, an increase of 51% since 2016, and forecasts that this number could more than triple by 2035 without immediate action;

    AND WHEREAS the growth of populations experiencing homelessness is most pronounced in marginalized populations and children, and in Northern, rural and rural-urban mixed locations, like Collingwood/South Georgian Bay;

    AND WHEREAS the report identifies systemic failures that extend beyond just sufficient affordable housing, including deep gaps in the healthcare, mental health care, social welfare, education and justice systems;

    AND WHEREAS these systemic gaps in homelessness prevention and supports are a direct reflection of inadequate or misdirected funding;

    AND WHEREAS Ontario is the only province where responsibility for social housing has been downloaded to municipalities;

    AND WHEREAS municipal funding for housing and homelessness programs has grown by 108% since 2016 to account for 51.5% of total reported funding across all three orders of government;

    AND WHEREAS Provincial funding for housing programs saw a modest increase during this period, while federal contributions remained smaller in scale, both reflecting a declining share of expenditures relative to municipal investments;

    AND WHEREAS the report acknowledges that encampments are an urgent pressure across Ontario and outlines how targeted investments could prevent and resolve encampments over an 8-year period;

    AND WHEREAS the report further outlines how targeted investments and actions can be taken now and over the next 10 years to reverse the homelessness trajectory, offering sustainable solutions and a vision for a future where homelessness is rare, brief, and non-recurring;

    AND WHEREAS the benefits of decisive action will yield stronger and safer communities, improved quality of life, enhanced local economies and reduced costs;

    THEREFORE BE IT FURTHER RESOLVED THAT the Town of Collingwood endorse the Ending Chronic Homelessness in Ontario Report, its findings and recommendations, and calls upon the provincial and federal governments to commit to increased funding for the full spectrum of homelessness reduction and prevention strategies as outlined in the report conclusions and recommendations;

    AND THAT copies of this resolution be forwarded to Premier Doug Ford, the Minister of Municipal A\airs and Housing, MPP Brian Saunderson, Simcoe County, The Alliance to End Homelessness, the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM).

    CARRIED

    Council took a 10 minute recess.


  • RES-046-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Christopher Baines

    WHEREAS the Town of Collingwood celebrates exceptional volunteers through the award of the Order of Collingwood and the Companion to the Order of Collingwood;

    AND WHEREAS it is possible for extraordinary volunteers to not be nominated until a significant number of years of service have been contributed that may potentially equate to the equivalent of contributions to qualify for the Order of Collingwood and for the Companion to the Order of Collingwood;

    THEREFORE IT BE RESOLVED THAT Council direct staff to review the Order of Collingwood/Companion to the Order policy to recommend, if feasible, an amendment that would allow in exceptional/extraordinary circumstances for the selection committee to award to a recipient the order and the companion to the order simultaneously or within less than a 5-year time elapse between said awards.

    CARRIED
  • RES-047-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Rob Ring

    WHEREAS a value included in our Community Based Strategic Plan is that “we are courageous in making the decisions needed to support and better our community”;

    AND WHEREAS under the “Connected” Pillar it is our goal to promote Collingwood as a centre for healthy and active living, to determine future recreational programming and facility needs and explore creation of a Multi-Use Recreation Facility;

    AND WHEREAS it has been brought to Council’s attention that there is an urgent need for additional ice time to facilitate the growing sport for both boys and girls through the Collingwood Girls Hockey Association and Collingwood Minor Hockey;

    AND WHEREAS the Multi-Use Recreation Facility development is in the early stages, the completion of which will not be timely to meet the urgent demands for ice time;

    THEREFORE IT BE RESOLVED THAT Council direct staff to develop a plan to address the maximized facility availability and critical need for ice time for both boys and girls hockey, which plan will also include for Council consideration a capital plan for the enclosure of the outdoor ice rink as soon as practical including existing canteen and washrooms currently on-site and the addition of dressing rooms and minimal seating for viewing;.

    AND THEREFORE IT BE FURTHER RESOLVED THAT Council direct staff to develop a plan to provide another alternative for outdoor skating for the public.

    CARRIED

This item was removed from the agenda. 

  • RES-048-2025
    Moved by:Councillor Rob Ring
    Seconded by:Deputy Mayor Tim Fryer

    WHEREAS Council received Staff and Legal advice regarding the release of tenancy agreements and applicability of Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) matters as it relates to only specific provisions that should remain protected;

    BE IT RESOLVED THAT Council authorize the release of Blues Tenancy Agreement with the Town of Collingwood to the Hall of Fame Committee as requested, subject to appropriate application of MFIPPA. 

    CARRIED
  • RES-049-2025
    Moved by:Councillor Steve Perry
    Seconded by:Councillor Chris Potts

    WHEREAS the Town of Collingwood has the following interest: to grow, manage, and protect our tree canopy to enhance biodiversity, and improve climate resilience and wellbeing; 

    AND WHEREAS Free Spirit Gardens is undertaking a project entitled Growing a Greener Collingwood;

    THEREFORE IT BE RESOLVED THAT the Town of Collingwood Council acknowledges that Free Spirit Gardens is applying for a funding opportunity from the Federation of Canadian Municipalities’ Growing Canada’s Community Canopies initiative for Growing a Greener Collingwood, in partnership and support with the Town of Collingwood; 

    AND THAT Collingwood Council also recognizes that the lifetime contribution from the Growing Canada’s Community Canopies initiative will not exceed $10 million for tree planting within our municipality, inclusive of a maximum contribution of $1 million for infrastructure activity costs, and that if approved this project will be counted towards that limit.

    CARRIED

12.7

  

Councillor Potts asked Staff to consider the start times which are set for in-camera meetings. Clerk Almas noted that she will take this into consideration when making updates to the procedural by-law.

  • Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Deb Doherty

    THAT Council endorse the revised 2025 Meeting Calendar.

  • Amendment:
    RES-050-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Chris Potts

    THAT the meeting dates for Council - Committee of the Whole meetings in June be changed to June 9 and June 23.

    CARRIED
  • RES-051-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Deb Doherty

    THAT Council endorse the revised 2025 Meeting Calendar; 

    AND THAT the meeting dates for Council - Committee of the Whole meetings in June be changed to June 9 and June 23.

    CARRIED
  • RES-052-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Chris Potts

    WHEREAS subsection 259(1)(d) the Municipal Act, 2001 provides that the office of a member of council of a municipality becomes vacant if the member resigned from his or her office and the resignation is effective under section 260 of the Act;

    AND WHEREAS notice of the resignation was provided in writing by Councillor Brandon Houston to the Clerk, received Thursday January 23, 2025 in accordance with section 260 of the Act with the notice stating the resignation to be effective immediately;

    AND WHEREAS section 262(1) of the Act provides that if the office of a council becomes vacant under section 259, the council shall at its next meeting declare the office to be vacant;

    THEREFORE BE IT RESOLVED THAT in accordance with section 262 of the Municipal Act, 2001, Council of the Town of Collingwood does hereby declare the office of one (1) Councillor, previously filled by Brandon Houston, to be vacant; 

    AND THAT Council direct staff to prepare a report that outlines the process and options available to fill the vacancy.

    CARRIED

13.

  
  • RES-053-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Deb Doherty

    THAT Council herein move into Committee the Whole Session.

    CARRIED

13.2

  

Michael Trueman, Manager, Accountability, Procurement & Risk provided some history to the matter noting the County of Simcoe, alongside all 16 member municipalities and the City of Orillia, initiated efforts to create a Municipal Insurance Pool. Manager Trueman confirmed that a feasibility study was conducted, which involved a comprehensive actuarial analysis, which indicated significant savings for all municipalities involved. 

Ryan Durell, CIO with Axxima, provided a review of the background of the Simcoe Municipalities Insurance Pool, reviewed insurance premiums and coverage for participating municipalities, reviewed the pool structure, pool levy detail and actuarial results. Ryan Durell reviewed the proposed program approach, operational considerations and potential next steps.  Clerk Almas noted the complexity involved in managing the municipal insurance pool and noted the advantage of joining the pool at this point in time.

Staff and the consultant answered questions and took comments from Committee regarding implications for municipalities that have a larger number of claims; if the Town can add the 9.2% deferred savings to the balance sheet as deferred revenue/equity; if the model recommended is modeled from the implementation in Waterloo Region and Durham; where Collingwood fits within the insurance pool levy in relation to claims based on population size; consideration to the number of participants on the advisory committee; and if savings have been reflected in the 2025 budget.

  • RES-054-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Steve Perry

    THAT Staff Report C2025-02, Municipal Insurance Pool Implementation, be received.

    AND THAT Council support joining the Simcoe County Municipal Insurance Pool, as proposed and authorize the execution of the requisite Subscribers Agreement.

    CARRIED

Claire de Souza, Housing Development Coordinator briefed Committee on the Affordable Housing Master Plan 2025 Workplan, provided a high-level review on initiatives within the 2025 Workplan, noting unanticipated but valuable actions in 2024, reviewed key housing market indicators and next steps. 

Chair Ring opened the floor to questions from the public.  Affordable Housing Task Force Chair Jack Vanderkooy spoke noting the great work that the Task Force has brought forward and the appreciation of the support from Council. 

  • RES-055-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Steve Perry

    THAT Staff Report P2025-02, “Affordable Housing Master Plan 2025 Workplan” dated January 27, 2025, be received;  

    AND THAT the continued implementation of the costed and prioritized Affordable Housing Master Plan as outlined in Staff Report P2025-02 be supported.

    CARRIED

    CAO Skinner left the meeting at this time. Clerk Almas assumed the role of CAO. 


Planner Teakle briefed Committee on the history of the file providing a review of the approved draft plan and phasing plan from 2022. Planner Teakle noted technical review documentation, site-specific considerations and recommendations moving forward.

Chair Ring opened the floor to comments from the public. Property owner David Ferracuti addressed Committee confirming that he is ready to move forward with development pending Councils endorsement.

Comments from Committee included the number of related applications already made to advance the development; inclusion of the trail network connection; speed limits on Cameron Street; confirmation on the use and location of the Stormwater Management Pond; and expressed concern with trees that have already been clear cut and regrown as the project did not advance. 

  • Moved by:Councillor Deb Doherty
    Seconded by:Mayor Yvonne Hamlin

    THAT Staff Report P2025-03, “Draft Plan of Subdivision Approval Extension Request – Trails of Collingwood (391 High Street, Town File PLEDP2024338)”, dated February 10, 2025, be received;  

    AND THAT in recognition of the housing crisis and the urgency at all levels of government to increase housing supply in the near term, the Request for Extension of Draft Approval for the Plan of Subdivision – Trails of Collingwood (PLEDP2024338), including amendments to the associated conditions of draft plan approval as appended to this Report, be approved for a period of three years with the expectation that the proponent will progress expeditiously toward registration.

  • Amendment:
    RES-056-2025
    Moved by:Councillor Deb Doherty
    Seconded by:Mayor Yvonne Hamlin

    THAT Staff be directed to include a condition requiring the collection of securities on any Tree Removal Permit issued on the subject lands that can be drawn upon for replanting in the event that the development not proceed.

    CARRIED
  • RES-057-2025
    Moved by:Councillor Deb Doherty
    Seconded by:Mayor Yvonne Hamlin

    THAT Staff Report P2025-03, “Draft Plan of Subdivision Approval Extension Request – Trails of Collingwood (391 High Street, Town File PLEDP2024338)”, dated February 10, 2025, be received;  

    AND THAT in recognition of the housing crisis and the urgency at all levels of government to increase housing supply in the near term, the Request for Extension of Draft Approval for the Plan of Subdivision – Trails of Collingwood (PLEDP2024338), including amendments to the associated conditions of draft plan approval as appended to this Report, be approved for a period of three years with the expectation that the proponent will progress expeditiously toward registration;

    AND THAT Staff be directed to include a condition requiring the collection of securities on any Tree Removal Permit issued on the subject lands that can be drawn upon for replanting in the event that the development not proceed.

    CARRIED

13.3

  

None. 

  • RES-058-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Deputy Mayor Tim Fryer

    THAT the following minutes of Other Committees and Boards be received and the recommendations contained be approved:

    • Collingwood OPP Detachment Board Meeting - October 17, 2024
    • Collingwood and The Blue Mountains OPP Detachment Board Meeting - December 13, 2024 
    • Downtown Collingwood BIA Board of Management Meeting - December 12, 2024
    • Trails and Active Transportation Advisory Committee - December 12, 2024
    • Trails and Active Transportation Advisory Committee - January 16, 2025
    CARRIED

13.5

  

None. 

13.6

  

13.6.1

  

Committee discussed a concern raised by a resident regarding the $10.00 pre-pay "paid parking" fees that is required to park a moving truck in front of their house as they don’t have a laneway and have metered parking on their street. Clerk Almas noted the fee is required to cover Staff time to barricade the area and recover lost parking revenue.  

13.6.2

  

Committee discussed the use of UTV’s and snow removal services, noting that UTV’s are not permitted on the road, and if Staff would consider a possible exemption to allow for UTV’s to be permitted on the roadway should they be for snow removal services. 

Clerk Almas reviewed the election process for Chair and Vice Chair to the Committee of the Whole portions of Council meetings, noting that appointments made at today's meeting would come into effect at the next regular meeting.

Nominations for the position of Chair were called. 

Nominations were received for Councillor Potts. There were no further nominations. Councillor Potts accepted the nomination and Clerk Almas declared Councillor Potts as Chair of the Committee of the Whole.

Nominations for the position of Vice-Chair were called.

Nominations were received for Councillor Perry. There were no further nominations. Councillor Perry accepted the nomination and Clerk Almas declared Councillor Perry as Vice-Chair of the Committee of the Whole. 

13.7

  

Councillor Jeffery provided notice of a motion she intends to bring forward at the next regular meeting regarding registration to the Joint Processing Center waitlist in Barrie, if its feasible to do so without penalty, should we wish to be removed at some point.

Councillor Doherty provided notice of the following motion to be considered at the next regular meeting:

That Staff review and update the process on how to communicate fire bans during the dry season and consider changes to the fireworks by-law to reflect caution during the dry season. 

13.7.3

  

Councillor Doherty provided notice of a motion she intends to bring forward at the next regular meeting to request the redistribution of Municipal Land Transfer Tax and G.S.T.

13.8

  
  • RES-059-2025
    Moved by:Councillor Chris Potts
    Seconded by:Councillor Deb Doherty

    THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

    CARRIED

14.

  
  • RES-060-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Steve Perry

    THAT By-law No. 2025-009, being a by-law to confirm the proceedings of the regular meeting of Council held January 27, 2025, be enacted and passed this 27th day of January, 2025.

    CARRIED

15.

  

Moved by: Councillor Jeffery
THAT the Council meeting be hereby adjourned at 6:52 p.m. CARRIED.

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