TOWN OF COLLINGWOOD

Council - Committee of the Whole Meeting Minutes

-
Council Chambers and by Videoconference
97 Hurontario Street, Collingwood ON
Council Present:
  • Mayor Yvonne Hamlin
  • Deputy Mayor Tim Fryer
  • Councillor Kathy Jeffery
  • Councillor Deb Doherty
  • Councillor Chris Potts
  • Councillor Rob Ring
  • Councillor Christopher Baines
  • Councillor Steve Perry
  • Councillor Ian MacCulloch
Staff Present:
  • Sonya Skinner, CAO
  • Sara Almas, Director of Legislative Services/Clerk
  • Amanda Pegg, Executive Director, Customer and Corporate Services
  • Jennifer Graham, Treasurer
  • Karen Cubitt, Director, Parks Recreation and Culture
  • Summer Valentine, Director, Growth and Development
  • Mohamed Alkoka, Director of Infrastructure
  • Jenny Haines, Administrative Coordinator
Others:
  • Mita Chen, Youth Mayor

Sustainable, Connected, Vibrant

Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown.


1.

  

Mayor Hamlin called the meeting to order at 2:00 p.m.

Council and Staff rose for the playing of the Canadian National Anthem and Councillor Perry provided the recognition and acknowledgement of the traditional territory of the Indigenous peoples.

2.

  
  • RES-270-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Chris Potts

    THAT the content of the Council-Committee of the Whole Agenda for June 9, 2025 be adopted as amended:

    • Addition of Item 11.6 Letters re: Bill 17 (Watson & Associates, and Hemson)
    • Addition of Item 14.2.1 PRC2025-03 Arts Centre Feasibility Study Phase 3 Results
    CARRIED

3.

  

Councillor MacCulloch declared a conflict with agenda item 14.2.1 titled Staff Report PRC2025-03 Arts Centre Feasibility Study Phase 3 Results, as a family member has an ownership interest in a local theatre.

4.

  

4.1

  

Amanda Henry, Coordinator of Arts and Culture introduced Poet Laureate Kate Russell. Kate Russel thanked Town for the opportunity and shared an inaugural poem with Council. 

4.2

  

Mayor Hamlin introduced Mita Chen as the Town's Youth Mayor for the month of June, who was welcomed by Council. Youth Mayor Chen Mita thanked Council for the opportunity to participate in the Youth Mayor initiative. 

4.3

  

Council reported on various community announcements and events.  

5.

  

Trustee Foley briefed Council on the outcome of Collingwood Colligate Institution's (CCI's) accommodation plan confirming that CAO Skinner is in receipt of the full report, and confirmed the status of CCI and concerns with the building's age and capacity. Trustee Foley noted the importance that this matter be brought to the attention of the Ministry. 

Trustee Foley answered questions and received comments from Council regarding the accommodation plan for the 2025 - 2026 school year; violence in schools; if the community can use the school after hours and during the summer; that the new high school in Wasaga Beach will have a theater and how it is being funded; delegations to the Ministry; status of the catholic school; if OPP officers are allowed in high schools; and potential of an arts centre in a new high school. 

6.

  

None. 

7.

  

7.1

  
  • RES-271-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Kathy Jeffery

    THAT the minutes of Council-Committee of the Whole meeting held May 26, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held June 2, 2025, be approved as presented.

    CARRIED

Councillor Jeffery noted agenda item 11.1 Sunset Point Parking Updates, and asked Staff if consideration has been made to use grass block pavers as opposed to paving lots for parking.  Director Cubitt confirmed that she would verify with her Staff what options were considered for the work to be done.  

Councillor Jeffery noted agenda item 15.2.3, Staff Report T2025-09 Annual Reserve Statement and asked Staff if the $10,000 for the Collingwood Pride Festival can come out of the Town's general reserve fund. Treasurer Graham confirmed that is possible.

7.3.1

  
  • RES-272-2025
    Moved by:Councillor Rob Ring
    Seconded by:Councillor Deb Doherty

    THAT the Committee of the Whole recommendations contained within the May 26, 2025, Council minutes be hereby approved as presented.

    • P2025-15 Proposed Zoning By-law Amendment - 35 Elgin Street, Town File No. PLZAMA2024326
    • CAO2025-02 Operational Plan Q1 2025 Status Update (amended)
    • T2025-09 Annual Reserve Statement (receive only - recommendations deferred to July 2025)
    • IN2025-06 Summit View Phase 1 - Assumption
    • Reports/Minutes of Other Committees and Boards
    CARRIED

8.

  
  • RES-273-2025
    Moved by:Councillor Deb Doherty
    Seconded by:Councillor Ian MacCulloch

    THAT Staff Report P2025-14, “Servicing Capacity Allocation Policy – 2025 Comprehensive Review 2025’”, dated May 12, 2025 be received as amended;  

    AND THAT By-law 2022-025, as amended, be further amended by Council to replace “Schedule A” with the updated Servicing Capacity Allocation Policy (SCAP) dated June 9, 2025 attached to Report P2025-14;

    AND THAT the words "qualified" or "senior" be added before Town Administration; 

    AND THAT in reference to radius proximity measuring the following be added:
    A5 - Development represents transit supportive development based on density and proximity (i.e. 400-800 meters measured by radius from the property boundary) to existing or planned transit routes, which must include trail/road/sidewalk access to the route within the radius;

    AND THAT the SCAP point score be adjusted to increase affordable housing points to 15 points.

    CARRIED

9.

  
  • RES-274-2025
    Moved by:Councillor Chris Potts
    Seconded by:Councillor Steve Perry

    THAT the following By-laws be hereby enacted and passed this 9th day of June, 2025:

    • By-law No. 2025-048, being a by-law to amend the Zoning By-law re: 35 Elgin Street
    • By-law No. 2025-049, being a by-law to assume Summit View Phase 1 Subdivision 
    CARRIED
  • RES-275-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Deputy Mayor Tim Fryer

    THAT the following By-laws be hereby enacted and passed this 9th day of June, 2025:

    • By-law No. 2025-050, being a by-law to amend By-law No. 2021-028 Parks and Facilities
    • By-law No. 2025-051, being a by-law to amend By-law No. 2013-021 Public Nuisance
    • Bylaw No. 2025-052, being a by-law to amend By-law No. 2012-016 Responsible Pet Ownership
    • By-law No. 2025-053, being a by-law to amend By-law No. 2012-110 Signs
    • By-law No 2025-054, being a by-law to amend By-law No. 2016-040 Property Standards 
    CARRIED

10.

  

Director Valentine provided Council with an update on the 16 separate appeals to the new Collingwood Official Plan (2024) and Blackmoor Gates. 

Manager of Building Services/CBO Hogg briefed Council on the permit process for residential sewer and water repairs. CBO Hogg reviewed cross-departmental collaboration; continuous improvement; website navigation; and water and sewer permits issued since January 2024. 

Manager/CBO Hogg answered questions from Council regarding homeowner responsibility; what steps Staff are taking to ensure that the public and contractors are aware of the permit process; and if consideration has been made regarding municipal responsibility and Ontario One Call. 

Director Alkoka reviewed the status of the Water Treatment Plant Expansion project. Treasurer Graham also provided a brief financial status of the project. 

Director Cubitt provided Council with an update on MURFA noting that a Joint Special Meeting of Council is being planned with the Town of the Blue Mountains to present the report and that the Collingwood Steering Committee will meet to review the report and provide recommendations to Council at a later date. Director Cubitt confirmed that dates have not been set for these meetings at this time.

Staff answered questions and received comments from Council regarding the project timeline; communications to the Steering Committee regarding next steps; and if Staff can provide Council with an updated timeline and next steps by the next Council meeting.

11.

  
  • RES-276-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Kathy Jeffery

    THAT Council herein receive the General Consent Agenda;

    AND FURTHER that the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct. 

    CARRIED

11.2

  

Councillor Jeffery requested an update from Staff on considerations being made regarding the paving of parking lots and if consideration has been made to use permeable or grass pavers.  Director Cubitt confirmed that the proposed parking lots are temporary with the exception of the expansion of the gravel lot next to the playground which currently holds 8 non-designated parking spaces and would hold 34 once paved. Director Cubitt noted that paving that lot specifically would only impact a small portion of greenspace which is currently not activated. 

Director Cubitt confirmed that no discussions have occurred with the Leisure Time Club Board.

12.

  

Deputy Mayor Fryer provided an update from County Council noting the updates to the Blue Box program and that June is Seniors Month in the County of Simcoe.

Deputy Mayor Fryer received comments from Council regarding the status of the housing units at Campbell and High Street and confirmed that he would provide an update when additional information is available.  

13.

  
  • RES-277-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Chris Potts

    WHEREAS the Canadian government's recent policy changes to the International Student Program (ISP) have significantly impacted the financial sustainability of colleges and post-secondary institutions across the country;

    AND WHEREAS these changes, including caps on international student permits, stricter visa requirements, and alterations to post-graduation work permit eligibility, have led to substantial revenue losses, program closures, and staff layoffs;

    AND WHEREAS the reduction in international student numbers has far-reaching effects beyond the education sector including local economies, labour market and research and innovation;

    THEREFORE BE IT RESOLVED that the Federation of Canadian Municipalities urges the Federal Government to repeal the changes to the International Student Program (ISP) impacting the solvency of Canadian postsecondary institutions and inadvertently impacting local economies, labour markets and research and innovation generated therefrom.

    CARRIED

    Council took a 15 minute recess.

    Youth Mayor Chen left the meeting. 


14.

  
  • RES-278-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Kathy Jeffery

    THAT Council herein move into Committee the Whole Session.

    CARRIED

14.2

  
  • Councillor Ian MacCulloch declared a conflict on this item. (Councillor MacCulloch declared a conflict with agenda item 14.2.1 titled Staff Report PRC2025-03 Arts Centre Feasibility Study Phase 3 Results, as a family member has an ownership interest in a local theatre.)

Councillor MacCulloch left the meeting with respect to his declared conflict and did not participate in the discussion or vote on this item. 

Director Cubitt briefed Council on the Arts Centre Feasibility Study Phase 3 results confirming that the objectives of Phase 3 are design options, site selection and budget considerations. Director Cubitt thanked the Steering Committee for their efforts and confirmed Staffs recommendation is for Committee to receive the report only.

Dean Plater, Colliers Project Leader provided Committee with an overview of the project and work completed to date. Architect Gary McCluskie, Diamond Schmitt provided Committee with an overview of what a 600-seat flexible performance hall and flexible lobby could provide, noting various uses beyond the core performance space, and provided Committee with a rendering of the Collingwood Arts Centre exterior architecture, noting the importance of incorporating the Town’s architectural heritage.

Jose Trinidad, Diamond Schmitt provided Committee with an overview of the exterior architecture, the streetscape of the building and the interior architecture taking into consideration Collingwood’s shipbuilding history and the escarpment, and reviewed floor plans based on the location at 48 Ste Marie Street.

Dean Plater presented a cost analysis and provided a review of capital costs, provided Committee with an overview of site selection comparisons confirming that 48 Ste Marie Street is the preferred location. 

Chair Potts opened the floor to comments from the public.

Richard Lex, property owner on Simcoe Street spoke in support of the proposed location and layout; that the facility will be great for downtown businesses, and it fits into the east side of Hurontario Street close to the Museum and the waterfront development.  Richard Lex noted concern with parking as it is already an issue in the downtown core and that he is looking forward to the upcoming Parking Study. 

Lynn Cunningham addressed Committee noting that the Town desperately needs this facility and that Council should give it serious consideration.

Charlie Gudaitis provided his support of the proposed location; that the facility will promote tourism year-round; that a highschool theater will have limited hours of use during the school year; and that highschool facilities do not permit the sale of alcohol.

Melissa Vincent James noted that as a dance instructor there is a demand for dance courses in Town but that space to provide them is limited; that she is supportive of the facility as the Town needs more space to foster the arts.

Catherine Campbell noted that she moved to Collingwood for the quality of life and that investing in an asset like an Arts Centre will add to the quality of life in the community.

Steve Godowski noted that people around the region have interest in this facility; that the Town has world-class performers that people will come to see; and that there is money in the community to help with costs.

Sue Nicholson, General Manager of the Downtown Collingwood BIA addressed Committee noting that the BIA is supporting of the Arts Community and the work that has been undertaken, requesting reconsideration of the Leisure Time Club property.  General Manager Nicholson noted that the downtown core extends far beyond what was presented by the consultants and that the Leisure Time Club connects to the waterfront and to the Museum. General Manager Nicholson noted the proposed location will have an impact on downtown parking and that replacement and additional parking must be considered before any decisions are made to move forward. General Manager Nicholson requested that the BIA be included in discussions surrounding next steps. 

Suanne Rothwell noted that she is supportive of an arts centre, but that it should not be located downtown as parking is already an issue; that the residents will be responsible for the capital costs; and that the tax payers will be required to maintain the facility. 

Judy Sheppard noted that an arts centre does not fulfill the needs of all of the members of the community; that the configuration for the flexible space is good; that residents need to be aware of the operating costs, parking issues that will arise; that Council should consider the Leisure Time Centre and the Katano Friendship Gardens as a possible location with parking.

Jim Roe noted that many people have provided an opinion without fact; there is evidence to suggest that the Leisure Time Club is not the right location; that Collingwood has a significant arts community and that investing in the arts centre is an investment in the residents of the Town. 

Chair Potts closed public comment. 

Staff and the Consultants answered questions and received comments from Committee regarding: parking and the importance of ensuring that parking being taken away is replaced and that parking is able to maintain what the building can hold; that having an Arts Centre downtown Collingwood would help activate downtown Collingwood at night; clarification on what was taken away when the work was re-scoped; clarification on the capital and operating budget presented; if Council is able to submit questions to Staff in advance of the report being presented in two weeks;  that Town transit and the long-term strategic financial model be taken into consideration; that the Town consider the Heritage standards in the Heritage District; and the importance of considering the Leisure Time Club as a potential location to ensure all options are considered. 

  • RES-279-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Christopher Baines

    THAT Staff Report PRC2025-03, Arts Centre Feasibility Study Phase 3 Results, be received;  
    AND THAT Council receives the report entitled Updated Business Case presented by Colliers Business Leaders, dated June 6th, 2025, the final deliverable of the Phase 3 Arts Centre Feasibility Study;
    AND THAT Council directs staff to return to Committee of the Whole targeting June 23rd, 2025, with a report that provides a staff analysis of the Colliers report and recommendations on next steps with this project.  

    CARRIED

    Councillor MacCulloch returned to the meeting. 

    Chair Potts called for a 15 minute recess.  


14.2.2

  

Executive Director Amanda Pegg confirmed that the Terminals Point Project has reached the conclusion of its Due Diligence Period and provided Committee with an overview on the significance of achieving this milestone and how critical this phase of the project was as part of the Development Agreement. Project Manager Adam Gallant provided Committee with an overview of the challenges that were met noting winter conditions, the requirement of having two mutually agreed schedule extensions and the importance of flexibility and teamwork between the Town and the Developer.  Project Manager Gallant noted various meetings held with stakeholders and members of the public; noted various presentations held and comments received. Project Manager Gallant confirmed next steps noting that an updated schedule will be shared with Council by August 1, 2025.

Chair Potts opened the floor to comments from the public.

John Megarry addressed Committee and Staff asking if details of the lease and sale of the site will be made public and when the contracts will be finalized. 

John Millar addressed Committee as the Director of the Collingwood Paddling Club noting that an informal group of members from various clubs that use the area and the waterfront met and put together a proposal for a Four-Season Multi-Use Facility that would accommodate the needs of all the clubs.  John Millar requested that Council review the concept drawings and design work and understand the vision that the group has put forward.

Dave Conning addressed Committee noting the importance of having a fully functional marina that the BIA could assist with promoting that has access to fuel allowing boats and potential yachts to come in and out of the harbour. 

Chair Potts closed comments from the public.

Staff answered questions and received comments from Committee regarding the plans for the trail and shoreline restoration. 

  • RES-280-2025
    Moved by:Councillor Kathy Jeffery
    Seconded by:Councillor Ian MacCulloch

    THAT Staff Report CCS2025-03, Terminals Point Project – Conclusion of Due Diligence Period, be received for information;

    AND THAT staff provide an update to Council and the community by no later than August 1, 2025, with details on the updated project schedule adhering to the terms and conditions of the Definitive Documents.

    CARRIED

Executive Director Pegg provided an overview of Staff Report CCS2025-04 noting that Council approved a non-union compensation market analysis to aid in informing future decisions related to non-union total compensation, and confirmed that the recommended updates are proposed to help ensure compensation decisions consider current market conditions, organizational complexity, and fiscal responsibility.

Staff answered questions and received comments from Committee regarding the number of non-union Staff that work for the Town; when Council will be in receipt of the final report; clarification that financial impact is not included in the Staff report because at this time there are no financial decisions to be made; that Council can still make decisions regarding compensation through the budget process; and the selection of the consultant being used. 

  • RES-281-2025
    Moved by:Councillor Rob Ring
    Seconded by:Councillor Deb Doherty

    THAT Staff Report CCS2025-04, Update to Non-Union Market Comparator Listing, be received;

    AND THAT HR Policy No. B-05, Non-Union Salary Administration, be amended to include the 2025 Gallagher Consulting recommended non-union market comparator listing, as proposed.

    CARRIED

Treasure Graham briefed the Committee on Staff Report T2025-10 confirming Staff’s recommendation to use the General Reserve to offset the upfront and Enterprise Resource Planning (ERP) system implementation costs in 2025. Treasurer Graham confirmed that the Town’s Information Technology Services Department will explore integration opportunities that can be incorporated into the Town’s Long-Term Strategic Financial Plan to manage financial impacts and that Staff intends to hire a contract Project Manager for a three-year period. 

  • RES-282-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Councillor Kathy Jeffery

    THAT Staff Report T2025-10, Enterprise Resource Planning Software Replacement Project Planning, be received;  

    AND THAT Council direct Staff to proceed with the development and issuance of a Request for Proposal (RFP) for a new Enterprise Resource Planning (ERP) system in 2025;

    AND THAT Council direct Staff to use the General Reserve to offset upfront ERP implementation costs in 2025, including hiring of a contract Project Manager for a three- year period.

    CARRIED

14.3

  

None. 

  • RES-283-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Steve Perry

    THAT the following minutes of Other Committees and Boards be received and the recommendations contained therein be approved:

    • Minutes - Collingwood OPP Detachment Board - January 16, 2025
    • Minutes - Collingwood Public Library Board - March 27, 2025
    • Minutes - Trails and Active Transportation Advisory Committee - May 8, 2025
    • Minutes - Museum Advisory Committee - May 15, 2025
    CARRIED

14.5

  

14.5.1

  
  • RES-284-2025
    Moved by:Deputy Mayor Tim Fryer
    Seconded by:Mayor Yvonne Hamlin

    THAT the Council of the Town of Collingwood consents to County of Simcoe By-law 7119-25, being a By-law to Change the Composition of Council of the Corporation of the County of Simcoe; 

    AND THAT a copy of this resolution be sent to the Clerk at the County of Simcoe.

    CARRIED

14.6

  
  • RES-285-2025
    Moved by:Councillor Christopher Baines
    Seconded by:Councillor Steve Perry

    THAT Council herein waive notice in accordance with the Procedural By-law to consider the proposed motion pertaining to the consideration of additional funding for Collingwood Pride. 

    CARRIED

14.7

  

Councillor Doherty provided Committee with an overview of the highlights from the Ontario Bike Summit held in Windsor, ON in May 2025, noting how cycling infrastructure, policy, and advocacy create stronger connections between people, neighborhoods, and communities by improving mobility and accessibility for all. Statistics were provided regarding cyclists in Ontario; auto size hazards; the reduction of speed limits; and bike lane backlash. Councillor Doherty provided Committee with a promotional video teaching the public the importance of sharing the road. 

  • RES-286-2025
    Moved by:Councillor Steve Perry
    Seconded by:Deputy Mayor Tim Fryer

    THAT in accordance with the Procedural By-law, the meeting be extended past the five hour limit by an additional hour.

    CARRIED

14.8

  
  • RES-287-2025
    Moved by:Councillor Rob Ring
    Seconded by:Councillor Kathy Jeffery

    THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

    CARRIED

Deputy Mayor assumed the role of Chair at this time. 

  • RES-288-2025
    Moved by:Mayor Yvonne Hamlin
    Seconded by:Councillor Christopher Baines

    WHEREAS The Rainbow Club of Collingwood is a volunteer grassroots community-based organization serving the needs of the 2SLGBTQ+ community and their collective friends, families and allies across South Georgian Bay.
     
    AND WHEREAS Pride Weekend, hosted by the Rainbow Club of Collingwood, has become an important event in the Town of Collingwood, which is free to all and which aims to cultivate meaningful connections and advocate for diversity, inclusivity and equality in Collingwood and throughout the South Georgian Bay.
     
    THEREFORE, BE IT RESOLVED THAT Council authorize a sponsorship contribution of  $10,000 to The Rainbow Club of Collingwood, for Pride Weekend 2025 in the Town of Collingwood, to be funded from the Town’s General Reserve Fund.

    CARRIED

    Mayor Hamlin resumed the role of Chair.


15.

  
  • RES-289-2025
    Moved by:Councillor Chris Potts
    Seconded by:Councillor Deb Doherty

    THAT By-law No. 2025-055, being a by-law to confirm the proceedings of the regular meeting of Council held June 9, 2024, be enacted and passed this 9th day of June, 2025.

    CARRIED

16.

  

Moved by: Councillor Jeffery

THAT the Council meeting be hereby adjourned at 7:14 p.m.  CARRIED.

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