TOWN OF COLLINGWOOD

Special Council Minutes

Thursday, March 20, 2025 at 4:00 P.m. - 9:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

Council Present:

• Mayor Yvonne Hamlin
• Deputy Mayor Tim Fryer
• Councillor Kathy Jeffery
• Councillor Deb Doherty
• Councillor Chris Potts
• Councillor Rob Ring
• Councillor Christopher Baines
• Ian MacCulloch
• Councillor Steve Perry

Staff Present:

• Sonya Skinner, CAO
• Sara Almas, Director of Legislative Services/Clerk
• Amanda Pegg, Executive Director, Customer and Corporate Services
• Jennifer Graham, Treasurer
• Karen Cubitt, Director, Parks Recreation and Culture
• Summer Valentine, Director, Growth and Development
• Mohamed Alkoka, Director of Infrastructure
• Ashley Kulchycki, Library CEO
• Jenny Haines, Administrative Coordinator
• eScribe Support(Azure)

Sustainable, Connected, Vibrant

Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown.

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1.

Call of Council to Order

Mayor Hamlin called the meeting to order at 4:00 p.m. and Councillor Ring provided the recognition and acknowledgement of the traditional territory of the Indigenous peoples.

2.

Adoption of the Agenda

• RES-137-2025
  Moved by: Councillor Chris Potts
  Seconded by: Deputy Mayor Tim Fryer

  THAT the content of the Special Council Agenda for March 20, 2025 be adopted as amended:

  • addition of In-Camera Item re: Legal Advice re: Council Vacancy Application Procedure.
  • Item 5 withdrawn of nominations (5.6 and 5.13)
  CARRIED

3.

Declarations of Pecuniary Interest

Councillor Jeffery declared a code of conduct conflict of interest with three applicants: David Conning, Robert Holroyd, Stephen Johns as she served with them on a community volunteer board.

4.

Council Vacancy Introduction

Mayor Hamlin provided opening remarks, thanking everyone who put forward their name for consideration to serve on Council and reviewed the council vacancy deputation process.

5.

Council Vacancy Deputations

Each of the Applicants who submitted an application and met the qualification requirements as outlined in the Municipal Elections Act, was afforded the opportunity to address Council for a period of not more than five (5) minutes. All applicants listed on the agenda addressed Council, with the exception of Kimberly Diamond and Jade Levitt who withdrew their applications and Kyle Weston who was unable to attend the meeting.

5.1

Allen, Garion

5.2

Bettam, Michael

5.3

Chambers, John

5.4

Colquhoun, Allan (participated remotely)

5.5

Conning, David

5.6

Diamond, Kimberly

Application was withdrawn.

5.7

Greco, Sal

5.8

Hunt, David

5.9

Holroyd, Robert

5.10

John, Stephen

5.11

Kemp, Heather

5.12

Lessels, Alistair Stuart (Stuart)

5.13

Levitt, Jade (participating remotely)

Application was withdrawn.

5.14

MacCulloch, Ian

5.15

Mouti, Scott (Tobias Scott)

5.16

Munro, Kadri (participated remotely)

5.17

Ormston-Holloway, Michael

5.18

Patterson, Lynne

5.19

Sandberg, Norman

5.20

Schaper, Wayne

5.21

Watt, Douglas

5.22

Weston, Kyle

Kyle Weston was not in attendance and not able to participate in the meeting.

5.23

White, Michelle

5.24

Yott, James

6.

In-camera

6.1

Proceed In-Camera

• RES-138-2025
  Moved by: Councillor Christopher Baines
  Seconded by: Councillor Chris Potts

  WHEREAS the Clerk hereby concurs the reason(s) for the in-camera session have been duly reviewed and considered and the matters are authorized under the exception provisions to conduct a closed session in accordance with the Municipal Act prior to proceeding into closed session;
  
  THEREFORE BE IT RESOLVED THAT this Council proceeds in camera in order to address a matter pertaining to:

  • personal matters about an identifiable individual, including municipal or local board employees (Item 6.2)
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Item 6.3)
  CARRIED

6.2

Review of Councillor Vacancy Applications (if required)

6.3

Legal Advice re: Council Vacancy Application Procedure

6.4

Rise (and Report if available)

• RES-139-2025
  Moved by: Councillor Rob Ring
  Seconded by: Councillor Deb Doherty

  THAT Council herein rise from in-camera and return to open session. (6:34 p.m.)

  CARRIED
• RES-140-2025
  Moved by: Councillor Kathy Jeffery
  Seconded by: Councillor Christopher Baines

  THAT Council authorize a change in the approved procedure that would include a call for nominations from members of Council, versus voting on every candidate in alphabetical order. (2/3 vote required)

  CARRIED

7.

Election - Council Vacancy

Clerk Almas reviewed the appointment process and called for nominations of Council. Nominations were received for the following candidates:

• Allen, Garion
• Johns, Stephen
• MacCulloch, Ian
• Ormston-Holloway, Michael
• Sandberg, Norman

Round One of Voting:

Clerk Almas called for votes to support the appointment of the following nominations:

Garion Allen: one vote received

Stephen Johns: two votes received

Ian MacCulloch: two votes received

Michael Ormston-Holloway: one vote received

Norman Sandberg: two votes received.

As per the procedure, Garion Allen and Michael Ormston-Holloway were eliminated from the pool of nominations, receiving the fewest votes in round one. 

Round Two of Voting:

Clerk Almas called for votes to support the appointment of the following nominations:

Stephen Johns: two votes received

Ian MacCulloch: three votes received

Norman Sandberg: three votes received

As per the procedure, Stephen Johns was eliminated from the pool of nominations, receiving the fewest votes in round two. 

Round Three of Voting:

Clerk Almas called for votes to support the appointment of Ian MacCulloch with five votes, receiving a majority vote and was announced as the successful applicant to fill the vacant Councillor seat for the remainder of the Council Term.

8.

By-Laws

• RES-141-2025
  Moved by: Councillor Steve Perry
  Seconded by: Councillor Christopher Baines

  THAT By-law No. 2025-021, being a by-law to appoint Ian MacCulloch to fill the vacancy of Councillor for Council of the Town of Collingwood for the remainder of the 2022-2026 Council term, be enacted and passed this 20th day of March, 2025.

  CARRIED

9.

Declaration of the Oath of Office

Clerk Almas administered the Declaration of the Acknowledgement and Acceptance of the Code of Conduct for Members of Council, Local Board and Committee Members to Councillor MacCulloch who accepted the oaths.

10.

Confirmatory By-Law

• RES-142-2025
  Moved by: Councillor Ian MacCulloch
  Seconded by: Councillor Deb Doherty

  THAT By-law No. 2025-022, being a by-law to confirm the proceedings of the special meeting of Council held March 20, 2025, be enacted and passed this 20th day of March, 2025.

  CARRIED

11.

Adjournment

Moved by Councillor Jeffery

THAT the special meeting of Council be hereby adjourned at 6:52 p.m. CARRIED.