TOWN OF COLLINGWOOD
REVISED AGENDA: Council - Committee of the Whole Meeting Agenda

Monday, February 10, 2025 at 2:00 P.m. - 8:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

Sustainable, Connected, Vibrant
"Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown"

This meeting can be viewed on Rogers TV at http://www.rogerstv.com/ or on the Town of Collingwood - Municipal Meeting YouTube channel for those not able to attend in person. 

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1.

Call of Council to Order

For more than 15,000 years, the First Nations walked upon, and cared for, the lands we now call home. Anishinaabek, Haudenosaunee, Ojibwe, and many others who were families, friends, and communities, the way we are today. The Town of Collingwood acknowledges the Lake Simcoe-Nottawasaga Treaty of 1818 and the relationship it establishes with the original inhabitants of Turtle Island. We acknowledge the reality of our shared history, and the current contributions of Indigenous people within our community. We seek to continue empowering expressions of pride amongst all of the diverse stakeholders in this area. We seek to do better, and to continue to recognize, learn, and grow, in friendship and community, Nation-to-Nation.

2.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Council-Committee of the Whole Agenda for February 10, 2025 be adopted as amended:

  • Added attachment for Item 11.3 Waive Development Charges for Property, C.Sacco

3.

Declarations of Pecuniary Interest

Note: In accordance with the Council Code of Conflict, Procedural By-law and the Municipal Conflict of Interest Act, Council members must file with the Clerk a written statement of the conflict, for inclusion on the Conflict of Interest Registry.

4.

Community Announcements

4.1

Ontario Heritage Week

5.

Deputations

6.

Public Meetings

7.

Adoption of Minutes

7.1

Council Minutes

• Recommendation:

  THAT the minutes of Council-Committee of the Whole meeting held January 27, 2025 (excluding Committee of the Whole recommendations), and the minutes of the Council meeting held February 3, 2025, be approved as presented.

7.2

Business Arising from Previous Minutes

7.3

Approval of Committee of the Whole Recommendations

7.3.1

Committee of the Whole - January 27, 2025

• Recommendation:

  THAT the Committee of the Whole recommendations from its meeting held January 27, 2025 contained within the January 27, 2025, Council minutes be hereby approved as presented.

  • C2025-02 Municipal Insurance Pool Implementation
  • P2025-02 Affordable Housing Master Plan 2025 Workplan
  • P2025-03 Proposed Draft Plan of Subdivision Approval Extension Request – Trails of Collingwood (391 High Street, Town File PLEDP2024338) (recommendation amended by Committee of the Whole)
  • Reports/Minutes of Other Committees and Boards

8.

Staff Reports

9.

By-Laws

• Recommendation:

  THAT the following By-law be herby enacted and passed this 10th day of February, 2025.

9.1

BL2025-011 Procurement By-law Amendments

10.

Departmental Updates

10.1

Development Charges  Background Study - Water Treatment Plant Amendment

11.

Consent Agenda

General Consent Items: A general correspondence list can be viewed on the Agenda and Meeting Portal.

This Correspondence List includes items considered as bulk communications not specific to the Town of Collingwood and is of a general nature, and are not included in the Consent Agenda below.

• Recommendation:

  THAT Council herein receive the General Consent
  Agenda;

  AND FURTHER that the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct. 

11.1

Letter From Special Olympics re: Town of Collingwood's Donation

11.2

Proclamation: Crime Stoppers Month

11.3

Waive Development Charges for Property, C. Sacco 

12.

County Report

County Council agendas and minutes can be found on the Simcoe County Council Portal (first meeting of the month).

13.

Motions

13.1

Town of Collingwood Downtown Master Plan

• Recommendation:

  THAT the Downtown Master Plan prepared by Fotenn Planning & Design be referred to Council for endorsement to guide the Town of Collingwood’s strategic investments, activation, planning and overall continued success and vibrancy of the Downtown;

  AND THAT Council direct staff to prepare a workplan identifying the immediate, short and long-term actions, including items currently identified in the Operational Plan, to be reviewed annually or sooner, subject to annual budget and available resources.

13.2

Register on a Joint Processing Centre List, Councillor Jeffery

• Recommendation:

  WHEREAS the Town of Collingwood’s Strategic Plan states that the Town strives “to offer residents and visitors a healthy lifestyle of activities in beautiful and safe settings;”

  AND WHEREAS the Strategic Plan outlines the intent of the Town of Collingwood to deliver a Traffic Calming Study and create a Policy in a timeline of 1 to 3 years;

  AND WHEREAS the Town of Collingwood is undergoing the creation of a Master Mobility and Transportation Plan (MMTP) for completion during the second quarter of the 2025 year;

  AND WHEREAS staff provided an informative and valuable presentation to Council regarding the implementation and requirements of Automated Speed Enforcement and  Red Light Enforcement;

  AND WHEREAS it is desirable to put in the place the necessary tools available to the Town of Collingwood to address driving behaviour with the intent to reduce speeding traffic in conjunction with the objectives of the MMTP;

  THEREFORE BE IT RESOLVED THAT Council direct staff to conduct an evaluation of several commonly used models being employed in similar sized municipalities within Ontario to implement and enforce Automated Speed Enforcement and Red Light Camera technologies, and further to select a preferred model and to register the Town of Collingwood on a wait list with the applicable Processing Centre.

13.3

Redistribution of Provincial Land Transfer Tax and GST, Councillor Doherty

• Recommendation:

  THAT the Town of Collingwood support the Town of Aurora in its resolution to formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities and to call on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities to provide predictable and sustainable funding to municipalities;

  AND THAT this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy.

13.4

Fireworks and Fire Bans, Councillor Doherty

• Recommendation:

  THAT Staff review and update the process on how to communicate fire bans during the dry season and consider changes to the fireworks by-law to reflect caution during the dry season.

14.

Move into Committee of the Whole

Public engagement and discussion is encouraged under this section of the agenda with any recommendations being ratified at the next meeting. The public are able to address the Committee on any staff report following the presentation by staff and allowed 5 minutes to speak.

If you wish to participate virtually, please view the meeting using the following link: 

https://us02web.zoom.us/j/89067473159?pwd=rduuD9QbBZ0bjp9sbxeJdFW0bEZ7J4.1

Or Telephone: [phone] or 1-647-374-4685

Webinar ID: 890 6747 3159
Passcode: 736282

This link allows you to participate in the ZOOM Webinar as a participant. Please ensure you have good connectivity and audio functionality on the device (smartphone, laptop, tablet, etc.) you will be using. Depending on your device you may need to download the ZOOM App ahead of the meeting.

14.1

Motion to move into Committee of the Whole (Mayor Hamlin)

• Recommendation:

  THAT Council herein move into Committee the Whole Session.

14.2

Staff Reports

14.2.1

P2025-05 Preliminary Design for County of Simcoe Affordable Housing Project at 29-45 Birch St. 

• Recommendation:

  THAT Staff Report P2025-05, “Preliminary Design for County of Simcoe Affordable Housing Project at 29 – 45 Birch Street” dated February 10, 2025, be received;  

  AND THAT Council confirms that the conditions provided through resolution RES-055-2024, relating to the conveyance of 29 - 45 Birch Street, have been satisfied, including: 

  • The design of the projects shall be compatible with and sensitive to the built form of the surrounding established neighbourhoods, at minimum in accordance with the compatibility policies of the adopted 2023 Town of Collingwood Official Plan;
  • The majority of units shall be available at rents affordable to middle income households with earnings falling within the 4-6th income deciles identified in the Town of Collingwood Housing Needs Assessment as updated from time to time; and,
  • Confirmation that should consensus between the Town and County not be achieved through the negotiation and project design phases on the above noted matters or other project details, the Town of Collingwood may withdraw one or both parcels from the Proposal; 

  AND THAT Council endorse in principle the preliminary design for use in the preparation of Planning Act applications and detailed site plan and construction drawings by the County of Simcoe, noting that the design endorsement does not fetter Council or the staff appointed officer’s discretion to duly consider the required Planning Act applications on their merits; 

  AND THAT pending approval of the Planning Act applications, Council directs Senior Administration and the Town Solicitor to proceed with executing an agreement and any other relevant documents or processes necessary to transfer the lands to the County of Simcoe. 

14.2.2

P2025-04 Proposed Zoning By-law Amendment - 9880 Beachwood Road - File No. D141124

• Recommendation:

  THAT Staff Report P2025-04, “Proposed Zoning By-law Amendment – 9880 Beachwood Road”, dated February 10, 2025, be received;  

  AND THAT the amending Zoning By-law, attached as Appendix ‘A’ to this Report, be enacted and passed. 

14.2.3

IN2025-02 Annual Water Compliance Report

• Recommendation:

  THAT Staff Report IN2025-02 be received;  

  AND THAT the report be considered at the February 24, 2025, Council meeting to ensure the legislated deadline specified in Ontario Regulation 170/03 Drinking Water Systems will be met;

  AND THAT Council direct staff to post the 2024 Annual Summary Report on the Town’s website no later than February 28, 2025.

14.2.4

C2025-03 Options to Fill Council Vacancy

• Recommendation:

  THAT Staff Report C2025-03, Options for Filling Councillor Vacancy be received;  

  
  AND THAT Council authorize staff to immediately proceed with one of the following options to fill the vacancy by appointment: 

   

  Option 1: Appoint by direct appointment to fill the Councillor Vacancy
  a) Invite applications from any interested qualified elector to be considered for the vacancy, and approve the Appointment Procedure attached hereto; 
  b) Appoint an eligible candidate from the most recent municipal election (2022) who ran for the same office or another office, and adhere to the attached Appointment Procedure: Section 5; 
  c) Appoint an eligible candidate that was previously elected to the same office or another office, and adhere to the attached Appointment Procedure: Section 5; 
  or 
  d) Appoint any other qualified individual who consents to the appointment, and adhere to the attached Appointment Procedure: Section 5; 

   

  Option 2: Conduct a by-election to fill the Councillor Vacancy and direct the Clerk to prepare the necessary by-law for Councils consideration. 

14.3

Deputations (unregistered)

Unregistered deputations are provided 5 minutes to address Committee.

14.4

Reports/Minutes of Other Committees/Boards

• Recommendation:

  THAT the following minutes of Other Committees and Boards be received and the recommendations contained be approved:

  • Collingwood Public Library Board - November 28, 2024
  • Museum Advisory Committee - November 21, 2024
  • Museum Advisory Committee - January 30, 2025 

14.5

Old or Deferred Business

14.6

Other Business

14.7

Notice of Motions

14.8

Rise from Committee of the Whole

14.8.1

Motion to rise form Committee of the Whole (Councillor Potts)

• Recommendation:

  THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

15.

Confirmatory By-Law

• Recommendation:

  THAT By-law No. 2025-012, being a by-law to confirm the proceedings of the regular meeting of Council held February 10, 2025, be enacted and passed this 10th day of February, 2025.

16.

Adjournment