TOWN OF COLLINGWOOD
REVISED AGENDA: Council - Committee of the Whole Meeting Agenda

Monday, December 16, 2024 at 2:00 P.m. - 8:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

Sustainable, Connected, Vibrant
"Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown"

This meeting can be viewed on the Town of Collingwood - Municipal Meeting YouTube channel for those not able to attend in person. 

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1.

Call of Council to Order

For more than 15,000 years, the First Nations walked upon, and cared for, the lands we now call home. Anishinaabek, Haudenosaunee, Ojibwe, and many others who were families, friends, and communities, the way we are today. The Town of Collingwood acknowledges the Lake Simcoe-Nottawasaga Treaty of 1818 and the relationship it establishes with the original inhabitants of Turtle Island. We acknowledge the reality of our shared history, and the current contributions of Indigenous people within our community. We seek to continue empowering expressions of pride amongst all of the diverse stakeholders in this area. We seek to do better, and to continue to recognize, learn, and grow, in friendship and community, Nation-to-Nation.

2.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Council-Committee of the Whole Agenda for December 16, 2024 be adopted as amended:

  • Addition of the by-law for Item 8.5 Municipal Accommodation Tax By-law
  • Addition of the by-law for Item 8.6 Municipal Accommodation Tax Reserve By-law
  • Addition of Item 8.7 Delegated Authority Amendments By-law
  • Addition of Item 10.4 Collingwood Girls Hockey Association - Request for Support for the Collingwood Thundersnow Classic Tournament
  • Addition of Item 14.2.1 T2024-27 2025 Municipal Budget Draft 3 Staff Report
  • Addition of Item 14.2.4 PRC2024-07 Multi Use Recreation Centre Feasibility Assessment Steering Committee Staff Report

3.

Declarations of Pecuniary Interest

Note: In accordance with the Council Code of Conflict, Procedural By-law and the Municipal Conflict of Interest Act, Council members must file with the Clerk a written statement of the conflict, for inclusion on the Conflict of Interest Registry.

4.

Community Announcements

5.

Deputations

5.1

Community Settlement Strategy Update, County of Simcoe

5.2

Short-term Accommodation By-law, David Finbow

5.3

Cranberry Marsh Estates, Helen Montoux

5.4

Cranberry Marsh Estates, Andrew Pascuzzo

6.

Adoption of Minutes

6.1

Council Minutes

• Recommendation:

  THAT the minutes of Council-Committee of the Whole meeting held December 2, 2024 (excluding Committee of the Whole recommendations) and the Council meeting held December 9, 2024 be approved as presented.

6.2

Business Arising from Previous Minutes

6.3

Approval of Committee of the Whole Recommendations

6.3.1

Committee of the Whole - December 2, 2024

• Recommendation:

  THAT the Committee of the Whole recommendations from its meeting held 2nd December 2024 contained within the December 2, 2024, Council minutes be hereby approved as presented.

  • T2024-26 2025 Budget Draft Two
  • T2024-24 2025 Fees and Charges By-law (amended)
  • T2024-25 Statement of Reserves and Reserve Funds
  • Reports/Minutes of Other Committees and Boards

6.3.2

P2024-30 11589 Hwy 26 (Cranberry Marsh) Site Plan

*Item deferred from December 2 Council meeting

• Recommendation:

  THAT Staff Report P2024-30, “Approval and Authorization By-law to Execute a Site Plan Control Agreement and Approval of a Zoning By-law Amendment to Remove a Holding (H) Zone symbol – 11589 Highway 26 (Cranberry Marsh Estates)” dated November 18, 2024 be received;  

  
  AND THAT Site Plan Application File D11322 be approved subject to the following conditions:

  • Confirmation of municipal servicing capacity allocation;
  • Resolution of any outstanding minor technical comments, including any associated plan revisions, to the satisfaction of Town departments and third-party peer reviewers;
  • Written correspondence from the registered owner of 11555 Highway 26 granting permission to conduct off-site grading along the shared eastern property boundary and the associated removal of affected boundary trees;
  • Approval of Minor Variance D1310724 by the Committee of Adjustment; and
  • Resolution of the following prior to execution of the Site Plan Control Agreement to the satisfaction of the Nottawasaga Valley Conservation Authority (NVCA):
    o    Issuance of all required permits by NVCA;
    o    Payment of the required development fees in accordance with the NVCA’s Fees Policy under the Conservation Authorities Act; and
    o    Execution of the Wetland Compensation Agreement by the Owner and NVCA, including payment of the associated fees as outlined in the Agreement;
  • Execution of a Site Plan Control Agreement with the Town of Collingwood;

  AND THAT an Authorization By-law to execute the Site Plan Control Agreement for a residential development at 11589 Highway 26 be enacted and passed;

  
  AND THAT this conditional Site Plan approval shall lapse three years from the date that the conditional approval was issued should a permit under the Building Code Act to implement the site plan not be issued;

  
  AND THAT a Zoning By-law Amendment to remove the Holding Ten (H10) Zone symbol from 11589 Highway 26 be enacted and passed.

• Recommendation:

  THAT By-law No. 2024-089, being a by-law to authorize the execution of a site plan control agreement for land addressed as 11589 Hwy 26 (Cranberry Marsh),be enacted and passed this 16th day of December, 2024.

• Recommendation:

  THAT By-law No. 2024-090, being a Zoning By-Law Amendment for land addressed as 11589 Hwy 26 (Cranberry Marsh), be enacted and passed this 16th day of December, 2024.

6.3.3

P2024-31 Servicing Allocation -Cranberry Marsh Estates

*Item deferred from December 2 Council meeting

• Recommendation:

  WHEREAS the recommendations contained within Staff Report P2024-31 “Municipal Servicing Capacity Allocation – 2024 Major Development Batch Approval” dated November 18, 2024, were approved by Council on December 2, 2024 with the exception of 11589 Highway 26 West (Cranberry Marsh Estates Residential Project) – File D11322;

  BE IT RESOLVED THAT Council allocate municipal servicing capacity to the following proposals for a total allocation of 22 SDUs of municipal water and 41 SDUs of municipal wastewater:

  • 11589 Highway 26 West (Cranberry Marsh Estates Residential Project) – File D1132

7.

Staff Reports

8.

By-Laws

• Recommendation:

  THAT the following By-laws be hereby enacted and passed this 16th day of December, 2024:

8.1

By-law No. 2024-093, being a by-law to approve the 2025 Fees and Service Charges

8.2

By-law No. 2024-094, being a by-law to authorize the execution of the Housing-Enabling Water Systems Fund Agreement.

8.3

By-law Nos. 2024-095 to 2024-098, being by-laws to appoint members to Boards and Committees

8.4

By-law No. 2024-099, being a by-law to assume certain highways and public spaces within the Riverside Townhomes Subdivision

8.5

By-law No. 2024-085, Municipal Accommodation Tax By-law

8.6

By-law No. 2024-099, being a by-law to establish the Municipal Accommodation Tax Reserve

8.7

By-law No. 2024-101, being a by-law to amend the Delegated Authority by-law specific to the Municipal Accommodation Tax.

9.

Departmental Updates

9.1

Transit Update, Community Transportation Coordinator Falcon

9.2

OLT Update, Director Valentine

9.3

Poplar Health & Wellness Village MZO Update, Director Valentine

10.

Consent Agenda

General Consent Items:

• Recommendation:

  THAT Council herein receive the General Consent Agenda;

  AND FURTHER that the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct. 

10.1

Red Light Cameras in our Community

10.2

Proclamation: The International Day for the Elimination of Violence Against Women

10.3

Proclamation: The Salvation Army Week

10.4

Collingwood Girls Hockey Association - Request for Support for the Collingwood Thundersnow Classic Tournament

11.

County Report

County Council agendas and minutes can be found on the Simcoe County Council Portal (first meeting of the month).

12.

Motions

12.1

Reconsideration of 2025 Meeting Calendar

• Recommendation:

  THAT Council reconsider Resolution No. RES-075-2024 which approved the 2025 Meeting Calendar. (2/3 vote required)

• Recommendation:

  THAT Council direct Staff to draft a revised 2025 Meeting Calendar that provides for Council - Committee of the Whole meetings to be scheduled on opposite weeks as County Council meetings;

  AND THAT Staff prepare the necessary by-law to amend the Procedural By-law to implement the changes to regular meeting dates.

13.

In-camera

13.1

Proceed In-Camera

• Recommendation:

  WHEREAS the Clerk hereby concurs the reason(s) for the in-camera session have been duly reviewed and considered and the matters are authorized under the exception provisions to conduct a closed session in accordance with the Municipal Act prior to proceeding into closed session;
  
  THEREFORE BE IT RESOLVED THAT this Council proceeds in camera in order to address a matter pertaining to:

  • personal matters about an identifiable individual, including municipal or local board employees; (Item 13.2)
  • labour relations or employee negotiations; (Item 13.2)

  Items for Discussion: Pay Policy Review

13.2

Pay Policy Review

13.3

Rise (and Report if available)

• Recommendation:

  THAT Council herein rise from in-camera and return to open session.

14.

Move into Committee of the Whole

Public engagement and discussion is encouraged under this section of the agenda with any recommendations being ratified at the next meeting. The public are able to address the Committee on any staff report following the presentation by staff and allowed 5 minutes to speak.

If you wish to participate virtually, please view the meeting using the following link: 

https://us02web.zoom.us/j/85261894627?pwd=1UwNcCriFDUMXUd8G1d93mTALkRmIZ.1

Or Telephone: [phone] or 1-647-374-4685

Webinar ID: 852 6189 4627
Passcode: 305749
 

This link allows you to participate in the ZOOM Webinar as a participant. Please ensure you have good connectivity and audio functionality on the device (smartphone, laptop, tablet, etc.) you will be using. Depending on your device you may need to download the ZOOM App ahead of the meeting.

14.1

Motion to move into Committee of the Whole (Mayor Hamlin)

• Recommendation:

  THAT Council herein move into Committee the Whole Session.

14.2

Staff Reports

14.2.1

T2024-27 2025 Municipal Budget Draft Three

*staff report added by addendum

During budget discussions, notice of motion is not required for motions pertaining to the 2025 Budget, and further, any decided matter can be reviewed without the requirement of the formal rules of procedure for reconsideration.

• Recommendation:

  THAT Staff Report T2024-27 titled “2025 Budget Draft Three”, dated December 16, 2024, be received for information.

• Recommendation:

  THAT Council direct that [content to be added by Mover of the motion] adjustment be made to the draft 2025 budget.

14.2.2

C2024-11 Administrative Monetary Penalty System

• Recommendation:

  THAT Staff Report C2024-10, Administrative Monetary Penalty System (AMPS) By-law, be received;  

  
  AND THAT Council enact the Administrative Monetary Penalty System By-law, attached in Appendix 1; and, 

  
  AND THAT Council enact the Screening and Hearing Officer By-law, attached in Appendix 2. 

14.2.3

PW2024-15 Accessible Taxi Survey, Outcome and Recommendations

• Recommendation:

  THAT Staff Report PW2024-15, Accessible Taxi Survey, Outcomes and Recommendations be received;  

  
  AND THAT Council endorse the next steps outlined in the report for the enhancement of the Town’s transit services provided through Colltrans and TransitPLUS, as the Town’s commitment to accessible transportation services within the Town of Collingwood, and

  
  AND THAT Council direct staff to provide 30 days notice of cancellation of the ACE Cabs accessible taxi service contract, with service to cease as of January 30, 2024, 

  
  AND THAT Council direct staff to work with Landmark to increase the operating hours of service for Colltrans and TransitPLUS to 6am to 11pm, seven days a week starting as soon as possible. 

14.2.4

PRC2024-07 Multi Use Recreation Centre Feasibility Assessment Steering Committee Options

*staff report added by addendum

• Recommendation:

  THAT Staff Report PRC2024-07, Collingwood Multi-Use Recreation Facility Steering Committee Terms of Reference, be received.  

  [Pending Council Debate]
  AND THAT Council adopt a Collingwood Multi-Use Recreation Facility Steering Committee;

  AND FURTHER THAT Council approve the draft Terms of Reference for the Collingwood Multi-Use Recreation Facility Steering Committee as presented.

14.3

Deputations (unregistered)

Unregistered deputations are provided 5 minutes to address Committee.

14.4

Reports/Minutes of Other Committees/Boards

• Recommendation:

  THAT the following minutes of Other Committees and Boards be received and the recommendations contained be approved:

  • Collingwood Downtown BIA Board of Management Meeting - October 10, 2024 
  • Accessibility Advisory Committee Meeting - October 17, 2024
  • Collingwood Public Library Board Meeting - October 24, 2024 
  • Collingwood Heritage Committee Meeting - November 7, 2024

14.5

Old or Deferred Business

14.6

Other Business

14.7

Notice of Motions

14.8

Rise from Committee of the Whole

14.8.1

Motion to rise form Committee of the Whole (Councillor Ring)

• Recommendation:

  THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

15.

Confirmatory By-Law

• Recommendation:

  THAT By-law No. 2024-100, being a by-law to confirm the proceedings of the regular meeting of Council held December 16, 2024, be enacted and passed this 16 day of December, 2024.

16.

Adjournment