TOWN OF COLLINGWOOD
REVISED AGENDA: Collingwood Public Library Board Agenda

Thursday, June 26, 2025 at 8:30 A.m. - 10:30 A.m.

FreeSchools World Literacy Community Room and by Videoconference

Collingwood Public Library, First Floor, 55 Ste. Marie Street, Collingwood

To participate virtually in the meeting please visit the following link:
https://us02web.zoom.us/j/82054942036?pwd=QoLmMoc7IylJ1xSlmVV2cjYhYtUnSs.1  
Webinar ID: 820 5494 2036
Passcode: 839312

 

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1.

Call to Order

The Collingwood Public Library has a responsibility to raise awareness of the history and ongoing impacts of colonialism on this land. 

We acknowledge the Lake Simcoe-Nottawasaga Treaty of 1818 and that the land on which we gather is the traditional unceded territory of the Anishinabek, Haudenosaunee, and Ojibwe peoples. We honour them for having lived here and cared for this land, from time immemorial, and we recognize the reality of our shared history, and the current contributions of Indigenous people within our community. 

We seek to honour Indigenous peoples, history and culture, and are committed to moving forward in the spirit of truth, respect, and reconciliation.

2.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Collingwood Public Library Board agenda for Thursday, June 26, 2025, be adopted as amended:

  • Addition: Agenda Item 7.1 - Human Services Navigator Statistical Report 

3.

Declarations of Pecuniary Interest

4.

Adoption of Minutes

• Recommendation:

  THAT the minutes of the regular meeting of the Collingwood Public Library Board held on Thursday, May 22, 2025 be adopted as presented and forwarded to Council for receipt at its next regular meeting. 

   

5.

Business Arising from the Previous Meeting

6.

Deputations

6.1

Draft Audited Financial Statements, Sue Bragg, Baker Tilly

• Recommendation:

  THAT the Collingwood Public Library Board approve the draft audited financial statements dated December 31, 2024 as presented. 

7.

Reports 

7.1

Statistical Report

**Human Services Navigator Statistical Report attached by addendum

7.2

Financial Report

7.3

Leadership Team Report

7.4

Approval of Reports

• Recommendation:

  THAT the Collingwood Public Library Board approve the following reports as presented:

  • Statistical Report
  • Capital Financial Report
  • Operating Financial Report
  • Leadership Team Report

8.

New Business 

8.1

Policy review – Internet Services and Technology Use; Artificial Intelligence

• Recommendation:

  THAT the Collingwood Public Library Board approve the above policies as presented:

  • OP – 20 - Internet Services and Technology Use
  • OP – 23 - Artificial Intelligence

8.2

2026 Goals and Priority Planning

• Recommendation:

  THAT the Collingwood Public Library Board approve the following Draft 2026 Goals and Objectives including any identified budget considerations:

  1. Commence a library services review; 
  2. Undertake skills analysis, board evaluation, and legacy documents in last year of the term;
  3. Continued participation in the exploration of a multi-use recreation facility

  AND THAT the Draft 2026 Goals and Objectives document be forwarded to Legislative Services for consideration in the Draft 2026 Municipal Budget. 

9.

In-Camera

9.1

Proceed In-Camera

THAT the Collingwood Public Library Board proceeds in-camera in order to address a matter pertaining to:

personal matters about an identifiable individual, including municipal or local board employees; (a) 

Items for discussion: a) CEO mid-year performance assessment 

9.2

Rise from In-Camera

THAT the Collingwood Public Library Board rise from in-camera and return to public session.

10.

Other Business

11.

Next Meeting

The next meeting of the Collingwood Public Library Board will take place on September 25, 2025, commencing at 8:30 a.m.

12.

Adjournment