TOWN OF COLLINGWOOD
REVISED AGENDA: Special Council Meeting Agenda

Thursday, March 20, 2025 at 4:00 P.m. - 9:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

 

Sustainable, Connected, Vibrant

Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown.

 

This meeting can be viewed on the Town of Collingwood - Municipal Meeting YouTube channel for those not able to attend in person. 

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1.

Call of Council to Order

For more than 15,000 years, the First Nations walked upon, and cared for, the lands we now call home. Anishinaabek, Haudenosaunee, Ojibwe, and many others who were families, friends, and communities, the way we are today. The Town of Collingwood acknowledges the Lake Simcoe-Nottawasaga Treaty of 1818 and the relationship it establishes with the original inhabitants of Turtle Island. We acknowledge the reality of our shared history, and the current contributions of Indigenous people within our community. We seek to continue empowering expressions of pride amongst all of the diverse stakeholders in this area. We seek to do better, and to continue to recognize, learn, and grow, in friendship and community, Nation-to-Nation.

2.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Special Council Agenda for March 20, 2025 be adopted as amended:

  • addition of In-Camera Item re: Legal Advice re: Council Vacancy Application Procedure.

3.

Declarations of Pecuniary Interest

Note: In accordance with the Council Code of Conflict, Procedural By-law and the Municipal Conflict of Interest Act, Council members must file with the Clerk a written statement of the conflict, for inclusion on the Conflict of Interest Registry.

4.

Council Vacancy Introduction

Mayor Hamlin to provide a short statement of the purpose of the meeting and the general order of proceedings to be followed.

5.

Council Vacancy Deputations

Each of the Applicants who have submitted an application and met the qualification requirements as outlined in the Municipal Elections Act, will be afforded the opportunity to address Council for a period of not more than five (5) minutes. The order of speaking will be by candidate surname in alphabetical order, similar to that of an election ballot.

*Confirmation of intent to address Council is required to be provided to the Clerk at least 24 hours prior to the meeting

5.1

Allen, Garion

5.2

Bettam, Michael

5.3

Chambers, John

5.4

Colquhoun, Allan (participating remotely)

5.5

Conning, David

5.6

Diamond, Kimberly (participating remotely)

5.7

Greco, Sal

5.8

Holroyd, Robert

5.9

Hunt, David

5.10

John, Stephen

5.11

Kemp, Heather

5.12

Lessels, Alistair Stuart (Stuart)

5.13

Levitt, Jade (participating remotely)

5.14

MacCulloch, Ian

5.15

Mouti, Scott (Tobias Scott)

5.16

Munro, Kadri

5.17

Ormston-Holloway, Michael

5.18

Patterson, Lynne

5.19

Sandberg, Norman

5.20

Schaper, Wayne

5.21

Watt, Douglas

5.22

Weston, Kyle

5.23

White, Michelle

5.24

Yott, James

6.

In-camera

6.1

Proceed In-Camera

• Recommendation:

  WHEREAS the Clerk hereby concurs the reason(s) for the in-camera session have been duly reviewed and considered and the matters are authorized under the exception provisions to conduct a closed session in accordance with the Municipal Act prior to proceeding into closed session;
  
  THEREFORE BE IT RESOLVED THAT this Council proceeds in camera in order to address a matter pertaining to:

  • personal matters about an identifiable individual, including municipal or local board employees (Item 6.2)
  • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Item 6.3)

6.2

Review of Councillor Vacancy Applications (if required)

*For discussion purposes only. Voting to occur in open session.

6.3

Legal Advice re: Council Vacancy Application Procedure

6.4

Rise (and Report if available)

• Recommendation:

  THAT Council herein rise from in-camera and return to open session.

7.

Election - Council Vacancy

Upon hearing all the submissions of the Applicants, Council will proceed to vote as follows:

1. Applicants names will be called and/or displayed in alphabetical order, by the Clerk or designate.
2. The Clerk will call the vote for each applicant in order of surname by alphabetical order.
3. Members of Council will vote for one Applicant only.
4. Each Member shall confirm their vote by raising their hand or using their voting cards at the call of each vote.
5. After the vote for each of the Applicant’s has been completed, the Clerk will tabulate the results and call out the results.

This process will continue until there is an Applicant who receives the votes of more than one-half of the number of members of Council present.

The full Council Vacancy Appointment Procedure is available on the Town of Collingwood website here: https://www.collingwood.ca/town-services/documents/council-vacancy-appointment-procedure-0

8.

By-Laws

• Recommendation:

  THAT By-law No. 2025-021, being a by-law to appoint ____________________________ to fill the vacancy of Councillor for Council of the Town of Collingwood for the remainder of the 2022-2026 Council term, be enacted and passed this 20th day of March, 2025.

9.

Declaration of the Oath of Office

Declaration of the Acknowledgement and Acceptance of the Code of Conduct for Members of Council, Local Board and Committee Members
*If the successful applicant is not present in the Council Chambers the Clerk will arrange an alternate date and time to administer the Oath and  Declaration

10.

Confirmatory By-Law

• Recommendation:

  THAT By-law No. 2025-022, being a by-law to confirm the proceedings of the special meeting of Council held March 20, 2025, be enacted and passed this 20th day of March, 2025.

11.

Adjournment