TOWN OF COLLINGWOOD
REVISED AGENDA: Council - Committee of the Whole Meeting Agenda

Monday, June 09, 2025 at 2:00 P.m. - 8:00 P.m.

Council Chambers and by Videoconference

97 Hurontario Street, Collingwood ON

Sustainable, Connected, Vibrant
"Collingwood is an inclusive community that offers a healthy and active lifestyle in a beautiful waterfront setting, anchored by a responsible government, strong business and nonprofit networks, and an animated downtown"

This meeting can be viewed on Rogers TV at http://www.rogerstv.com/ or on the Town of Collingwood - Municipal Meeting YouTube channel for those not able to attend in person. 

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1.

Call of Council to Order

For more than 15,000 years, the First Nations walked upon, and cared for, the lands we now call home. Anishinaabek, Haudenosaunee, Ojibwe, and many others who were families, friends, and communities, the way we are today. The Town of Collingwood acknowledges the Lake Simcoe-Nottawasaga Treaty of 1818 and the relationship it establishes with the original inhabitants of Turtle Island. We acknowledge the reality of our shared history, and the current contributions of Indigenous people within our community. We seek to continue empowering expressions of pride amongst all of the diverse stakeholders in this area. We seek to do better, and to continue to recognize, learn, and grow, in friendship and community, Nation-to-Nation.

2.

Adoption of the Agenda

• Recommendation:

  THAT the content of the Council-Committee of the Whole Agenda for June 9, 2025 be adopted as amended:

  • Addition of Item 11.6 Letters re: Bill 17 (Watson & Associates, and Hemson)
  • Addition of Item 14.2.1 PRC2025-03 Arts Centre Feasibility Study Phase 3 Results

3.

Declarations of Pecuniary Interest

Note: In accordance with the Council Code of Conflict, Procedural By-law and the Municipal Conflict of Interest Act, Council members must file with the Clerk a written statement of the conflict, for inclusion on the Conflict of Interest Registry.

4.

Community Announcements

4.1

Poet Laureate Introduction

4.2

Youth Mayor Introduction

5.

Deputations

5.1

School builds and other initiatives underway at the Board, SCDSB Trustee Foley

6.

Public Meetings

7.

Adoption of Minutes

7.1

Council Minutes

• Recommendation:

  THAT the minutes of Council-Committee of the Whole meeting held May 26, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held June 2, 2025, be approved as presented.

7.2

Business Arising from Previous Minutes

7.3

Approval of Committee of the Whole Recommendations

7.3.1

Committee of the Whole - May 26, 2025

• Recommendation:

  THAT the Committee of the Whole recommendations contained within the May 26, 2025, Council minutes be hereby approved as presented.

  • P2025-15 Proposed Zoning By-law Amendment - 35 Elgin Street, Town File No. PLZAMA2024326
  • CAO2025-02 Operational Plan Q1 2025 Status Update (amended)
  • T2025-09 Annual Reserve Statement (receive only - recommendations deferred to July 2025)
  • IN2025-06 Summit View Phase 1 - Assumption
  • Reports/Minutes of Other Committees and Boards

8.

Staff Reports

8.1

P2025-14 Servicing Capacity Allocation Policy – 2025 Comprehensive Review

*report went to Committee of the Whole on May 12, 2025

• Recommendation:

  THAT Staff Report P2025-14, “Servicing Capacity Allocation Policy – 2025 Comprehensive Review 2025’”, dated May 12, 2025 be received as amended;  

  AND THAT By-law 2022-025, as amended, be further amended by Council to replace “Schedule A” with the updated Servicing Capacity Allocation Policy (SCAP) dated June 9, 2025 attached to Report P2025-14;

  AND THAT the words "qualified" or "senior" be added before Town Administration; 

  AND THAT in reference to radius proximity measuring the following be added:
  A5 - Development represents transit supportive development based on density and proximity (i.e. 400-800 meters measured by radius from the property boundary) to existing or planned transit routes, which must include trail/road/sidewalk access to the route within the radius;

  AND THAT the SCAP point score be adjusted to increase affordable housing points to 15 points.

9.

By-Laws

• Recommendation:

  THAT the following By-laws be hereby enacted and passed this 9th day of June, 2025.

9.1

By-laws: Committee of the Whole Recommendations

9.1.1

By-law No. 2025-048, being a by-law to amend the Zoning By-law re: 35 Elgin Street

*Staff Report P2025-15 Proposed Zoning By-law Amendment - 35 Elgin Street, Town File No. PLZAMA2024326

9.1.2

By-law No. 2025-049, being a by-law to assume Summit View Phase 1 Subdivision

*IN2025-06 Summit View Phase 1 - Assumption

9.2

By-laws: Implementation of Administrative Monetary Penalty System (AMPs)

*Housekeeping amendments to regulatory by-laws to allow for the implementation of AMPs

9.2.1

By-law No. 2025-050, being a by-law to amend By-law No. 2021-028 Parks and Facilities

9.2.2

By-law No. 2025-051, being a by-law to amend By-law No. 2013-021 Public Nuisance

9.2.3

By-law No. 2025-052, being a by-law to amend By-law No. 2012-016 Responsible Pet Ownership

9.2.4

By-law No. 2025-053, being a by-law to amend By-law No. 2012-110 Signs

9.2.5

By-law No 2025-054, being a by-law to amend By-law No. 2016-040 Property Standards 

10.

Departmental Updates

10.1

Poplar Health and Wellness Village MZO Update, Director Valentine

*No further updates since last meeting

10.2

Routine OLT Update, Director Valentine

10.3

Permit process for repair or replacement of sewer laterals, Director Valentine and Manager Hogg

10.4

Water Treatment Plant Expansion Update, Director Alkoka

11.

Consent Agenda

General Consent Items: A general correspondence list can be viewed on the Agenda and Meeting Portal. This Correspondence List includes items considered as bulk communications not specific to the Town of Collingwood and is of a general nature, and are not included in the Consent Agenda below.

• Recommendation:

  THAT Council herein receive the General Consent Agenda;

  AND FURTHER that the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct. 

11.1

Collingwood Heritage Committee Letter re: Terminal Maintenance

11.2

Letters re: Sunset Point Parking

11.3

Letters re: Georgian Triangle Municipal Capital Facilities Agreement

11.4

L. McCartney-West Letter re: Opposition to Leisure Time Club Site for Arts Centre

11.5

Collingwood Climate Action Team Letter re: Request for a Motion to Oppose Bill 5 and 17

11.6

Letters re: Bill 17 (Watson & Associates, and Hemson)

12.

County Report

County Council agendas and minutes can be found on the Simcoe County Council Portal (first meeting of the month).

13.

Motions

13.1

FCM re International Student Programs, Councillor Jeffery

• Recommendation:

  WHEREAS the Canadian government's recent policy changes to the International Student Program (ISP) have significantly impacted the financial sustainability of colleges and post-secondary institutions across the country;

  AND WHEREAS these changes, including caps on international student permits, stricter visa requirements, and alterations to post-graduation work permit eligibility, have led to substantial revenue losses, program closures, and staff layoffs;

  AND WHEREAS the reduction in international student numbers has far-reaching effects beyond the education sector including local economies, labour market and research and innovation;

  THEREFORE BE IT RESOLVED that the Federation of Canadian Municipalities urges the Federal Government to repeal the changes to the International Student Program (ISP) impacting the solvency of Canadian postsecondary institutions and inadvertently impacting local economies, labour markets and research and innovation generated therefrom.

14.

Move into Committee of the Whole

Public engagement and discussion is encouraged under this section of the agenda with any recommendations being ratified at the next meeting. The public are able to address the Committee on any staff report following the presentation by staff and allowed 5 minutes to speak.

If you wish to participate virtually, please view the meeting using the following link: https://us02web.zoom.us/j/85758098252?pwd=ic5Q53eOBl9W1DYVpbhValkFTFNEZA.1

Or Telephone: [phone] or 1-647-374-4685

Webinar ID: 857 5809 8252

Passcode: 260311

This link allows you to participate in the ZOOM Webinar as a participant. Please ensure you have good connectivity and audio functionality on the device (smartphone, laptop, tablet, etc.) you will be using. Depending on your device you may need to download the ZOOM App ahead of the meeting.

14.1

Motion to move into Committee of the Whole (Mayor Hamlin)

• Recommendation:

  THAT Council herein move into Committee the Whole Session.

14.2

Staff Reports

14.2.1

PRC2025-03 Arts Centre Feasibility Study Phase 3 Results

• Recommendation:

  THAT Staff Report PRC2025-03, Arts Centre Feasibility Study Phase 3 Results, be received;  
  AND THAT Council receives the report entitled Updated Business Case presented by Colliers Business Leaders, dated June 6th, 2025, the final deliverable of the Phase 3 Arts Centre Feasibility Study;
  AND THAT Council directs staff to return to Committee of the Whole targeting June 23rd, 2025, with a report that provides a staff analysis of the Colliers report and recommendations on next steps with this project.  

14.2.2

CCS2025-03 Terminal Point

• Recommendation:

  THAT Staff Report CCS2025-03, Terminals Point Project – Conclusion of Due Diligence Period, be received for information;

  AND THAT staff provide an update to Council and the community by no later than August 1, 2025, with details on the updated project schedule adhering to the terms and conditions of the Definitive Documents.

14.2.3

CCS2025-04 Non-Union Compensation Market Comparators

• Recommendation:

  THAT Staff Report CCS2025-04, Update to Non-Union Market Comparator Listing, be received;

  AND THAT HR Policy No. B-05, Non-Union Salary Administration, be amended to include the 2025 Gallagher Consulting recommended non-union market comparator listing, as proposed.

14.2.4

T2025-10 Enterprise Resource Planning Software Replacement Project Planning

• Recommendation:

  THAT Staff Report T2025-10, Enterprise Resource Planning Software Replacement Project Planning, be received;  

  AND THAT Council direct Staff to proceed with the development and issuance of a Request for Proposal (RFP) for a new Enterprise Resource Planning (ERP) system in 2025;

  AND THAT Council direct Staff to use the General Reserve to offset upfront ERP implementation costs in 2025, including hiring of a contract Project Manager for a three- year period.

14.3

Deputations (unregistered)

Unregistered deputations are provided 5 minutes to address Committee.

14.4

Reports/Minutes of Other Committees/Boards

• Recommendation:

  THAT the following minutes of Other Committees and Boards be received and the recommendations contained therein be approved:

  • Minutes - Collingwood OPP Detachment Board - January 16, 2025
  • Minutes - Collingwood Public Library Board - March 27, 2025
  • Minutes - Trails and Active Transportation Advisory Committee - May 8, 2025
  • Minutes - Museum Advisory Committee - May 15, 2025

14.5

Old or Deferred Business

14.5.1

County Council Composition

Background Information provided by the County of Simcoe is available at https://simcoe.ca/government/clk/notices/

County By-law No. 7119-25 is available at https://simcoe.civicweb.net/document/148205/

• Recommendation:

  THAT the Council of the Town of Collingwood [consents or not consents] to County of Simcoe By-law 7119-25, being a By-law to Change the Composition of Council of the Corporation of the County of Simcoe; 

  AND THAT a copy of this resolution be sent to the Clerk at the County of Simcoe.

14.6

Other Business

14.6.1

Ontario Bike Summit Highlights, Councillor Doherty

14.7

Notice of Motions

14.7.1

Additional Funding for Collingwood Pride, Mayor Hamlin

• Recommendation:

  WHEREAS The Rainbow Club of Collingwood is a volunteer grassroots community-based organization serving the needs of the 2SLGBTQ+ community and their collective friends, families and allies across South Georgian Bay.
   
  AND WHEREAS Pride Weekend, hosted by the Rainbow Club of Collingwood, has become an important event in the Town of Collingwood, which is free to all and which aims to cultivate meaningful connections and advocate for diversity, inclusivity and equality in Collingwood and throughout the South Georgian Bay.
   
  THEREFORE, BE IT RESOLVED THAT Council authorize a sponsorship contribution of  $10,000 to The Rainbow Club of Collingwood, for Pride Weekend 2025 in the Town of Collingwood, to be funded from the Mayor’s Golf Tournament reserve fund. 

14.8

Rise from Committee of the Whole

14.8.1

Motion to rise form Committee of the Whole (Councillor Potts)

• Recommendation:

  THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

15.

Confirmatory By-Law

• Recommendation:

  THAT By-law No. 2025-055, being a by-law to confirm the proceedings of the regular meeting of Council held June 9, 2024, be enacted and passed this 9th day of June, 2025.

16.

Adjournment